Alumnae Relations and Special Events Coordinator

Description

Reports to: Director of Alumnae Relations and Special Events

Classification: Full Time | 12 Month | 2080 Hours

Position Summary: This role exists to support and implement the Mission of Magnificat High School. The Alumnae Relations and Special Events Coordinator will be responsible for assisting in the planning, implementation, and promotion of Magnificat High School’s alumnae programs and community events. 

Mission:

Acts in a manner consistent with the mission and teachings of the Catholic Church, the Mission and Heritage of the Sisters of the Humility of Mary, and the Mission, Values, and beliefs of Magnificat High School.

Works to build a respectful, inclusive, and equitable, community with students, colleagues, parents, and others where all students feel respected, valued, and can thrive.

Respects the racial, ethnic, religious, and socio-economic diversity of all students, faculty and staff.

Utilizes a student-centered approach in collaboration with all community members to develop and support programming in alignment with the school’s Mission, Values, and goals.

Employs a restorative approach in developing and maintaining relationships with students, families, and staff.

Major Responsibilities:

• Work with the Director of Alumnae Relations & Special Events to  move agenda initiatives forward and facilitate Alumnae events, including but not limited to:
  • Reunion Weekend (including Athletic Hall of Fame/Blue Streak Bash and Fine Arts Hall of Fame)
  • Lourdes Academy Reunion 
  • Blue Streaks Bags and Bingo
  • Alumnae Empowerment Fair
  • Alumnae Happy Hours 
  • Night in Blue
  • Advent and Lenten Retreats
  • Blue Streaks Golf Outing
• Identify and assist Class Committee Representatives in reunion planning and securing attendance and participation in reunion activities, including reunion giving challenges. 
• Utilize Magnificat Alumnae social media channels (including Facebook, Twitter, LinkedIn, Instagram) to drive engagement and broaden alumnae networks. 
• Keep a comprehensive list of class updates and an “In Memoriam” list for the Magnificat Magazine and monthly e-news. 
• Maintain and update alumnae webpages and the online “In Memoriam” list. 
• Communicate memorial notices and updates to alumnae groups in a timely and sensitive manner. 
• Assist with the annual Gala event. 

Other Responsibilities

· Completes other duties as assigned.

· Responds appropriately and within one working day to communication from parents, students, administration, and colleagues.

· Models lifelong learning by participating in professional growth activities.

· Practices standards of professional etiquette in language, attire, and attention in all professional activities. 

· Develops cultural competency through increased awareness of individual identity, culture, and biases

· Ability to work extended days, evenings and weekends as needed, with seasonal intensity.

Work Environment:

Work is performed in a typical school office environment, which may involve frequent interaction with students, staff, and parents.

Regular activities include walking, sitting, standing, talking, listening, and engaging in face-to-face and phone communication. Requires frequent reading, writing, and use of fine motor skills for handling office tasks such as managing correspondence, completing forms, filing documents, faxing, copying, and typing.

Visual focus and attention to detail are essential for reviewing documents, data entry, and operating office equipment.

Frequent use of computers and telephones is required throughout the day.

May need to bend at the waist or knees or reach above shoulder level to retrieve files, access items stored on shelves, or during set up for events.

Ability to lift or carry moderately heavy items, such as boxes of paper or office supplies (typically up to 20 pounds), on occasion.

 Magnificat High School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expressions, or any other characteristics protected by federal, state, or local laws. 

Requirements

Education: 

· Bachelor's degree in marketing, communications or public relations, required.

Work Experience:  

• Minimum 1-2 years non-profit experience specifically in event planning, preferred.      
• Demonstrated professional growth withing in advancement, development or engagement roles, preferred.
• Event management software experience, preferred. 
• Experience with advancement and constituent relations in a private school or non-profit setting, preferred.
• Proven track record of success with working with teams of volunteers to design and implement events and engagement opportunities that deliver results. 

Knowledge:

• Strong knowledge of event planning, advancement metrics, and development strategies preferred. 

Skills and Competencies: 

• A collaborative and innovative working style.
• Extremely organized and able to work with many people in a fast-paced  environment. 
• Data-driven  analysis and decision making. 
• Ability to proactively recommend and facilitate improvements to systems, protocols, and events.
• High proficiency on Microsoft Office and Google platforms. 
• Comfortable with technologies that support event management, analytical reporting, and social media. 
• Excellent time management skills and flexibility. 

Qualities: 

· Strong belief in, and respect for, the Mission of Magnificat High School and the School’s values: Lifelong Learning, Collaboration, Compassion, Respect, Commitment, and Faith-Filled Life. 

· Must actively support the school Mission and belief statements in relationships with students, parents, faculty, staff, and visitors. 

· Commitment to holistic education of young women.

Required clearances for employment:

BCI/FBI fingerprinting check

Virtus Training

References Checked