Human Resources Coordinator

Description

This is an in-person position based at our Baltimore, MD (Curtis Bay area) Headquarters.  

Image Engineering was founded as a company that pushes boundaries, develops new ideas through design and fabrication, and is a leader in the visual display and special effects industry. We are comprised of a team of artists, engineers, event producers, fabricators and creative thinkers.

We have worked all over the United States completing thousands of projects in the field of creative multimedia shows for clients such as Paul McCartney, the Trans–Siberian Orchestra, the Rolling Stones, Lady Gaga, American Idol, America’s Got Talent and multiple professional sports franchises in the NFL, NBA and NHL. We have also created permanent and temporary interactive installations for world–class venues including the Staples Center and The John F. Kennedy Center for the Performing Arts.

Our strength lies in the broad range of techniques and custom special effects solutions we use to create first class spectaculars including laser effects, video projection and mapping, pyrotechnics, architectural lighting installs, custom constructed sets and bespoke engineered special effect solutions for live events and permanent applications.

Role Summary: 

The Human Resources Coordinator supports the day-to-day operations of the Human Resources function for the Image Engineering family of companies by performing a wide range of administrative, organizational, and employee-support activities. This role serves as a key resource for employees and managers, ensuring HR processes run smoothly, records remain accurate, and employee inquiries are handled professionally and confidentially. The HR Coordinator plays an important role in maintaining compliance, enhancing the employee experience, and supporting core HR programs including onboarding, benefits administration, recruiting coordination, and personnel documentation.

Key Responsibilities:

• Serves as a primary point of contact for employees in all HR-related matters; helps to monitor the HR email inbox.
• Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
• Maintains accurate records of active job openings and received applications; manages internal and external job postings.
• Reviews applications for positions; conducts phone screens and/or schedules preliminary interviews.
• Performs administrative and record-keeping tasks related to staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.
• Facilitates onboarding of new employees; conducts new hire orientation
• Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers. 
• Plans and supports company-wide information meetings such as open enrollment and meetings to announce or discuss changes in retirement or benefits plans.
• Prepares and edits presentations and other documents for distribution to employees
• Prepares and maintains HR-related spreadsheets to track pertinent personnel information
• Makes pay, benefits, and tax-related changes in the HRIS system (Paylocity).
• Maintains the HR Knowledge Section in the company Intranet (Odoo)
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
• Reviews current HR processes and suggests recommendations for process improvement, including emerging technologies to streamline and automate processes.
• Performs other duties as assigned.

Requirements

• Strong customer service skills
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Must be able to work independently and proactively
• Prudent judgment and decision-making abilities; ability to process and maintain sensitive and confidential information
• Ability to type at least 40 words per minute.
• Proficient with Microsoft Office Suite, ability to learn company business management platforms (ex: Odoo) and payroll processing software (ex: Paylocity)

Education / Experience Requirements:

• Bachelor’s degree in Business Management, Industrial Psychology, or other Business or Liberal Arts fields of study.
• Three years of office experience with at least one year of human resources experience highly preferred.
• HR certification preferred (HRCI or SHRM), or willingness to become certified

 Company Benefits:

• Aetna Health, Dental, & Vision Insurance
• Flexible Time Off Program
• Paid Holidays
• John Hancock 401(k) Retirement Plan
• Company-Paid Life Insurance
• Aflac Supplemental Insurance
• Robust Employee Assistance Program
• Dependent Care FSA Program
• CE Allowance
• ...and more!