Accounting Specialist

Description

ACCOUNTING SPECIALIST

Kirksey Architecture is seeking a detail-oriented Accounting Specialist to join our Accounting team and support the financial operations that drive our project-based design practice.

ABOUT KIRKSEY ARCHITECTURE

At Kirksey, we greatly value our people, our clients, our communities, and our planet. As architects, designers, and planners, we are committed to creating high-performing, healthy environments that make a lasting, positive impact. Our work focuses on resource-efficient, community-enhancing design that delivers meaningful experiences for the people who use the spaces we create. As part of our commitment to responsible practice, Kirksey operates as a carbon-neutral firm.

We are an award-winning architecture firm built on collaboration, innovation, and sustainability. Our specialized practice groups function as “firms within a firm,” empowering teams with the leadership, focus, and flexibility to deliver exceptional, tailored design solutions.

If you’re looking for more than just a job, you’ll find it here. With a culture that encourages ideas, supports ambition, and invests in professional growth, Kirksey is a place where you can build a long-term, rewarding career.

POSITION OVERVIEW

The Accounting Specialist is responsible for full-cycle accounts payable processing, employee expense reimbursements, and corporate credit card reconciliations. This role also provides monthly administrative support to the billing function in a professional services environment.

This position ensures timely and accurate processing of financial transactions while maintaining strong internal controls and supporting project-based operations.

KEY RESPONSIBILITIES:

Accounts Payable (Primary Focus)

· Process high-volume vendor invoices accurately and timely, including coding and routing for approval

· Manage full-cycle AP, including vendor setup, invoice matching, and payment processing

· Review, audit, and process employee expense reports in accordance with company policy

· Administer corporate credit card program, including monthly reconciliations and follow-up on outstanding items

· Reconcile AP subledger to the general ledger

· Assist with month-end close related to payables

· Maintain vendor records and ensure compliance with W-9 and 1099 reporting requirements

· Respond to vendor and employee inquiries regarding payments and expense policies

Billing Support (Secondary / Monthly Administrative Support)

· Provide administrative support for monthly client billing cycle

· Assist with preparing draft invoices based on project manager input

· Verify billing data for accuracy (labor, expenses, contract terms)

· Compile supporting documentation for client invoices

· Distribute finalized invoices and maintain billing records

· Assist with basic billing adjustments or corrections as directed

· Support documentation requests related to client billing

REQUIRED QUALIFICATIONS

· 5+ years of accounts payable experience

· Experience in a professional services environment (architecture, engineering, consulting, legal, etc.) preferred

· Familiarity with project-based billing or time-and-expense billing strongly preferred

· Experience with accounting/ERP systems (Deltek, NetSuite, SAP, Oracle, etc.)

· Strong Excel skills

· High attention to detail and strong organizational skills

· Ability to manage deadlines during month-end and billing cycles

· Strong communication and customer service skills

PREFERRED COMPETENCIES

· Understanding of project accounting and cost allocation

· Experience supporting month-end close

· Process improvement mindset

· Ability to work cross-functionally with accounting and project teams

BENEFITS AND PERKS

At Kirksey Architecture, we are committed to supporting your professional and personal growth. We offer:

· Employer-paid Medical, Dental, and Vision Insurance (at employee base level)

· Employer-paid Short-Term and Long-Term Disability

· Employer-paid Life and AD&D Insurance 

· Non-elected Employer 401(k) contribution

· Employee Assistance Program and Mental Wellness resources

· Identity Protection

· Minimum of 15 days of paid time off (PTO)  

· 10 Paid Holidays

· Hybrid work schedule after 60 days of employment

· Exam and professional reimbursement

· Professional development and continuing education opportunities

To Executive Search Firms and Staffing Agencies:
Kirksey Architecture does not accept unsolicited resumes from agencies that have not signed a service agreement. All unsolicited resumes will be considered Kirksey’s property.