Personal Assistant

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. 

We are seeking an experienced Personal Assistant with exceptional organisational and client service skills to support our high‑performing Industrial team based in Melbourne’s north‑west. Working from our Essendon Fields office, you will play a key role in ensuring the smooth and efficient operation of a dynamic, fast‑paced team.

In this role, you will provide dedicated executive support to the National Directors and senior team members, assisting them across a range of strategic, operational, and client‑focused activities.

Key Responsibilities

• Preparing, formatting, and coordinating client presentations, submissions, and pitch documents
• Developing internal and external reports across multiple formats
• Managing core administrative tasks, including invoicing, expenses, and travel arrangements
• Coordinating client and team meetings, events, and key functions
• Managing day‑to‑day client interactions and ensuring exceptional service at every touchpoint
• Overseeing busy calendars, monitoring inboxes, and actioning or prioritising tasks on behalf of senior leaders
• Maintaining accurate and up‑to‑date records within the internal client database

This position offers strong potential for growth and suits an administration professional who is passionate about supporting senior leaders and contributing to a high‑performing commercial environment. A proactive mindset, eagerness to learn the operations of the Industrial team, and commitment to delivering outstanding support will be essential.

You will bring:

• Strong adaptability and the ability to learn new systems and processes quickly
• Excellent attention to detail and exceptional organisational skills
• Intermediate to advanced MS Office capability with fast, accurate typing
• The ability to manage competing priorities, stakeholders, and deadlines confidently
• A polished, client‑focused communication style
• Previous administrative experience within real estate or professional services (preferred)

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.

Apply now, or for further information not covered in the job advertisement, please contact Recruitment Manager, Geraldine Libatique-Sullivan, on 03 9612 8801 for a confidential discussion.