Legal Administrative Assistant | Mid.

2/26/2026

The Legal Administrative Assistant will provide administrative and legal support primarily to the Labor & Employment Partner and practice group, involving document preparation, scheduling, and file maintenance. Key duties also include handling communications, tracking critical dates, and processing attorney administrative tasks like time entries and expense reports.

Salary

65000 - 70000 USD

Working Hours

40 hours/week

Company Size

51-200 employees

Language

English

Visa Sponsorship

About The Company

Ellenoff Grossman & Schole LLP is a New York City-based law firm comprised of over 125 professionals, offering its clients legal services in a broad range of business related matters. Founded in 1992, the Firm specializes in many areas of commercial law: Corporate, Securities, Real Estate, Broker-Dealer Regulation, Private Investment Funds, Intellectual Property, Litigation, Labor, Employment, ERISA, Executive Compensation, Tax and Estate Planning. The philosophy of the Firm is to provide the highest quality legal advice and counsel, dedicating consistent, personalized attention to each client at a reasonable price. Due to our Firm’s significant experience and expertise in the areas of practice in which we specialize, we believe that we can provide greater efficiency of service and, consequently, reduced actual and time expense to our clients. Members of the Firm also contribute substantial amounts of time to assist charitable organizations in the fulfillment of their missions.

About the Role

<table class="MsoNormalTable" style="border-collapse: collapse; border: none; width: 99.9447%; height: 200px;" border="1" cellspacing="0" cellpadding="0"><tbody><tr style="height: 30px;"><td style="width: 0%; border: 1pt solid windowtext; padding: 0in 5.4pt; height: 30px;" valign="top" width="312">Job Title: Legal Administarvtive Assistant </td><td style="width: 0%; border-top: 1pt solid windowtext; border-right: 1pt solid windowtext; border-bottom: 1pt solid windowtext; border-image: initial; border-left: none; padding: 0in 5.4pt; height: 30px;" valign="top" width="312">Department/Group: Labor & Employment </td></tr><tr style="height: 30px;"><td style="width: 0%; border-right: 1pt solid windowtext; border-bottom: 1pt solid windowtext; border-left: 1pt solid windowtext; border-image: initial; border-top: none; padding: 0in 5.4pt; height: 30px;" valign="top" width="312">Reports to:  Department Head</td><td style="width: 0%; border-top: none; border-left: none; border-bottom: 1pt solid windowtext; border-right: 1pt solid windowtext; padding: 0in 5.4pt; height: 30px;" valign="top" width="312">FLSA Type: Non-Exempt</td></tr><tr style="height: 90px;"><td style="width: 0%; border-right: 1pt solid windowtext; border-bottom: 1pt solid windowtext; border-left: 1pt solid windowtext; border-image: initial; border-top: none; padding: 0in 5.4pt; height: 90px;" valign="top" width="312">Hours: 40 hours plus; 9:00 am – 6:00 pm</td><td style="width: 0%; border-top: none; border-left: none; border-bottom: 1pt solid windowtext; border-right: 1pt solid windowtext; padding: 0in 5.4pt; height: 90px;" valign="top" width="312">Office Attendance: Hybrid; Mandatory 3 days per week inclusive of Monday; additional days in office as required by the firm or based on client needs</td></tr><tr style="height: 50px;"><td style="width: 0%; border-right: 1pt solid windowtext; border-bottom: 1pt solid windowtext; border-left: 1pt solid windowtext; border-image: initial; border-top: none; padding: 0in 5.4pt; height: 50px;" width="312">Years of Experience: 8-10 +</td><td style="width: 0%; border-top: none; border-left: none; border-bottom: 1pt solid windowtext; border-right: 1pt solid windowtext; padding: 0in 5.4pt; height: 50px;" width="312">Compensation: $65,000 to $90,000 depending on experience.</td></tr></tbody></table><span style="font-size: 10.5pt; mso-ascii-font-family: Aptos; mso-fareast-font-family: 'Times New Roman'; mso-hansi-font-family: Aptos; mso-bidi-font-family: Helvetica; color: #383f44; mso-font-kerning: 0pt; mso-ligatures: none;"> <span style="font-size: 10.5pt; mso-ascii-font-family: Aptos; mso-fareast-font-family: 'Times New Roman'; mso-hansi-font-family: Aptos; mso-bidi-font-family: Helvetica; color: #383f44; mso-font-kerning: 0pt; mso-ligatures: none;">DUTIES AND RESPONSIBILITIES   The Legal Administrative Assistant   will provide administrative and legal support to the Labor & Employment Partner and practice group. Primary responsibilities include, but are not limited to:<ul style="margin-top: 0in;" type="disc"><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Prepare, revise, and format legal documents.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assist with scheduling meetings, hearings, arbitrations, and conference calls.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Maintain and organize electronic and physical files.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Proofread documents for accuracy, grammar, and formatting consistency.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Handle incoming calls, screen inquiries, and communicate professionally with colleagues and clients.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Track deadlines, timelines, dates, and agency response requirements.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Process attorney time entries, expense reports, and assist with billing‑related tasks.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Provide general administrative support and assist with special projects as assigned.</li></ul>  <span style="font-size: 10.5pt; mso-ascii-font-family: Aptos; mso-fareast-font-family: 'Times New Roman'; mso-hansi-font-family: Aptos; mso-bidi-font-family: Helvetica; color: #383f44; mso-font-kerning: 0pt; mso-ligatures: none;">QUALIFICATIONS & EXPERIENCE:  <span style="font-size: 10.5pt; mso-ascii-font-family: Aptos; mso-fareast-font-family: 'Times New Roman'; mso-hansi-font-family: Aptos; mso-bidi-font-family: Helvetica; color: #383f44; mso-font-kerning: 0pt; mso-ligatures: none;">The below listed qualifications and experience are required to perform this job: <ul><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">8-10 + years of experience as a Legal Secretary (executive support) or Administrative Assistant in a law firm, preferably in labor, employment, or litigation.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Strong proficiency in Microsoft Office (Word, Outlook, Excel) and willingness to learn new software applications.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Familiarity with legal terminology.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Excellent written and verbal communication skills.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Strong attention to detail, organization, and the ability to manage multiple priorities.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Ability to maintain confidentiality and handle sensitive matters with discretion.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Self‑motivated, adaptable, and capable of working independently as well as collaboratively.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo1; tab-stops: list .5in;">Ability to meet deadlines, manage shifting priorities, and maintain professionalism in a fast‑paced environment.</li></ul>COMPETENCIESThe competencies listed below describes the skills, knowledge and behavior required to perform this job. The successful candidate for this position will:Ethics: Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values.Interpersonal Skills: Focus on solving conflict, not blaming; maintain confidentiality; listen to others without interrupting; keep emotions under control; remain open to others' ideas and tries new things.Judgement: Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions.Project/Assignment Management: Develop project plans; coordinate projects; communicate changes and progress; complete projects on time; manage project team activities.Problem Solving: Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics.Analytical: Synthesize complex or diverse information; collect and research data; use intuition and experience to complement data; design work flows and procedures.Customer Service: Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meets commitments.Dependability: Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to over time with advanced approval to work when necessary to reach goals; complete tasks on time or notifies appropriate person with an alternate plan.PHYSICAL DEMANDS Described below are the physical demands required by an employee in order to perform essential functions of this job successfully. If needed, reasonable accommodations may be established to enable individuals with disabilities to perform essential functions.<ul style="margin-top: 0in;" type="disc"><li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list .5in;">Continually required to sit.</li><li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list .5in;">Occasionally required to stand.</li><li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list .5in;">Occasionally required to walk.</li><li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list .5in;">Frequently required to utilize hand and finger dexterity.</li><li class="MsoNormal" style="mso-list: l1 level1 lfo1; tab-stops: list .5in;">Frequently required to talk, hear, taste or smell.</li></ul>WORK ENVIRONMENTIn performing the duties here in the employee is exposed to the below work environment conditions:<ul style="margin-top: 0in;" type="disc"><li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list .5in;">Frequently a fast-paced environment determined by project to be completed.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list .5in;">Frequently mid-paced environment on daily assigned projects.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list .5in;">Occasional discomfort due to noise and temperature.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list .5in;">Occasional pressure and mental fatigue due to the speed of the office tasks.</li><li class="MsoNormal" style="mso-list: l0 level1 lfo2; tab-stops: list .5in;">Continual periods where the employee is expected to sit for a long period of time when necessary.</li></ul>The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key Skills

Document PreparationSchedulingFile OrganizationProofreadingCall HandlingDeadline TrackingTime Entry ProcessingExpense ReportingMicrosoft WordMicrosoft OutlookMicrosoft ExcelLegal TerminologyCommunicationOrganizationConfidentialityAdaptability