Billing Specialist

Description

Essential Duties and Responsibilities

• Generate and distribute accurate invoices based on contracts, pricing agreements, or completed work.
   
• Review supporting documentation to ensure billing accuracy, including purchase orders, work orders, and project details.
   
• Reconcile billing discrepancies and research invoice-related inquiries.
   
• Coordinate with operations, project managers, and sales teams to confirm billable items and resolve issues.
   
• Maintain customer billing records and ensure proper documentation is retained.
   
• Monitor aging reports and support Accounts Receivable follow-up as needed.
   
• Process credit memos, adjustments, and rebills when required.
   
• Ensure compliance with internal controls and accounting procedures.
   
• Assist with month-end closing activities related to revenue and billing.
   

Requirements

Knowledge, Skills, and Abilities

• Strong understanding of invoicing procedures and basic accounting principles.
   
• High attention to detail and accuracy.
   
• Ability to analyze discrepancies and resolve issues proactively.
   
• Proficient in ERP/accounting systems and Microsoft Excel.
   
• Strong organizational and time management skills.
   
• Effective communication skills, both written and verbal.
   
• Ability to work cross-functionally in a fast-paced environment.