AP & Billing Specialist (QuickBooks)

2/27/2026

This role involves supporting high-volume accounts payable by processing transactions, verifying invoices, and reconciling ledgers within QuickBooks Online. Additionally, the specialist will prepare and process client invoices and statements of account accurately and in a timely manner.

Salary

54000 - 57000 USD

Working Hours

40 hours/week

Company Size

51-200 employees

Language

English

Visa Sponsorship

About The Company

#twiceasnice is a national direct-placement recruiting firm that builds every search from scratch, headhunts for every role, charges a 9.9 percent fee, and backs every placement with an 18-month guarantee. We help clients save money and hire better across all industries with a custom-built, research-driven recruiting process. We recruit nationally and work across role types, industries, and salary levels because every search is built from scratch through targeted headhunting instead of recycled candidate lists. We’re better than your recruiter. We’re #twiceasnice.

About the Role

AP & Billing Specialist (QuickBooks) Location: Phoenix, AZ (Hybrid; 3 days on-site) Salary: $54,000 - $60,000 + Annual Bonus Potential Benefits: Medical, Dental, Vision, Life, Tuition Reimbursement, 401(k) w/ match, Unlimited PTO Job Type: Full-Time  Typical Hours: Flexible M-F (7am–4pm, 8am–5pm, or 9am–6pm) Start Date: ASAP Sponsorship: Not available Relocation Assistance: Not AvailableAP & Billing Specialist (QuickBooks) DescriptionOur client in the relocation services industry is seeking to hire two AP & Billing Specialists to join their team in Phoenix, AZ— one experienced AP professional and one junior-level candidate. This role supports high-volume accounts payable and client invoicing functions by verifying invoices, reconciling accounts, and ensuring timely and accurate payment processing. The ideal candidate has hands-on experience managing high-volume transactions, and strong proficiency in Excel. QuickBooks experience is required for candidates seeking the top of the salary range, but junior-level candidates without QuickBooks experience will be trained. To be successful, you must demonstrate exceptional attention to detail, strong organizational skills, and the ability to meet deadlines in a fast-paced environment. This is an excellent opportunity to join a people-centric organization with strong benefits and long-tenured employees.AP & Billing Specialist (QuickBooks) Responsibilities•    Process high-volume AP transactions in compliance with company policies and procedures •    Verify, classify, and accurately record invoice data within QuickBooks  •    Reconcile the accounts payable ledger to ensure all payments are properly posted  •    Investigate & resolve invoice discrepancies through account and bank statement reconciliation •    Prepare and process client invoices, statements of account, and fee requests in a timely manner •    Support reconciliation of client billing records to ensure accuracy  •    Respond to internal and external billing inquiries with professionalism and accuracy •    Generate accounts payable and billing status reports using Excel and internal systems •    Maintain organized financial records and documentation to support audits and reporting needs •    Identify and escalate billing discrepancies or process issues to leadership as appropriateAP & Billing Specialist (QuickBooks) Qualifications•    1+ years of accounts payable and billing experience is required •    Solid understanding of basic bookkeeping and accounts payable principles is required •    QuickBooks required for experienced candidates seeking the top of the salary range •    Strong Excel skills are required •    Ability to work on-site 3 days per week is required

Key Skills

Accounts PayableBillingQuickBooks OnlineExcelInvoicingReconciliationData EntryAttention To DetailOrganizational SkillsReportingVLOOKUPPivot Tables