Branch Administrator

Description

JESCO, a leading DitchWitch dealer in the Maryland, and New England region. Family-owned and operated for more than 50 years, we are hiring to grow our award-winning company!

Why JESCO:

Two things that haven’t changed are our commitment to the customers and communities we serve. Let us show you what makes us the “Down to Earth Equipment People”. We offer comprehensive benefits packages, career development paths, state of the art tools and equipment as well as a great working environment. Start your career as a valued member of the JESCO team.

The Branch Administrator will provide comprehensive administrative support to the General Manager and branch operations across two New York locations. This role supports all administrative, clerical, and sales-related functions necessary to keep branch activities running efficiently. The Branch Administrator will also perform the traditional responsibilities of a Sales Administrator, including processing sales quotes, drafting sales contracts, and coordinating the execution of sales documentation. This position plays a key role in supporting sales, service, parts, and rental activities within a heavy construction equipment dealership environment.

Branch Administration & Clerical Support

• Provide direct administrative support to the General Manager for both branches.
• Perform general clerical duties including filing, scanning, data entry, and document management.
• Code vendor invoices accurately and submit them to Accounts Payable for processing.
• Maintain organized branch records and ensure documentation is stored according to company policies.
• Assist with branch communications, scheduling, and coordination of internal requests.

Sales Administration

Responsible for administering all aspects of the sales lifecycle, including:

• Maintain and organize all deal files.
• Administer and maintain all sales documentation, including but not limited to:

     *Deal calculation sheets

     *Sales orders

     *Credit applications/submittals

     *Financial documents

     *Purchase orders

     *Warranty documents

     *Titles/MSOs

     *Lien searches

     *Preventative Maintenance (PM) contracts

• Submit and maintain credit approvals.
• Complete all general invoicing necessary for equipment costing.
• Submit contracts for payment, track documentation, and ensure funding is received.
• Provide required documentation to internal personnel and mail customer copies.
• Notate machine/equipment files regarding PM contracts and after-sales services.
• Administer Rental Purchase (RPO) process.
• Administer governmental and cooperative sales processes (bids, cooperative purchasing programs).
• Maintain the Pending Deal list.

Sales Support

• Process sales quotes in coordination with the sales team.
• Assist in drafting and preparing sales contracts.
• Coordinate execution of sales documents between Sales, Finance, and the customer.
• Provide support to Sales Representatives as needed.
• Maintain consistent communication with field sales staff.
• Understand and support company sales policies and procedures to ensure proper customer service.
• Assist the Sales Operations Manager as needed.

Other Duties

• Maintain a professional image at all times.
• Perform other related duties as assigned.

Requirements

• Strong oral and written communication skills
• Customer service mindset
• Attention to detail
• Organization and time management
• Filing and document management
• Math aptitude
• Computer literacy and proficiency in standard office software
• Keyboard/data entry skills
• Diplomacy and professionalism

Education/Training

• Associate Degree or equivalent preferred

Experience

• Prior clerical and accounting experience helpful
• Experience in an administrative or sales support role preferred (especially in equipment, construction, or related industries)

We are an equal opportunity employer and prohibit discrimination and harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.