Administrative Coordinator

Description

Job Summary: Skills & Abilities: 

Provides administrative support in a clinical setting. Reports to the Clinical Director.

Essential Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the 

essential functions. 

• Manages the day-to-day operations of the clinic

• Manages the clinic’s monthly budget

• Greets team members, clients, and guests

• Handles confidential information 

• Responds to emails and prepares routine correspondence

• Addresses concerns from team members and parents of patients

• Answers phones, takes messages, and transfers calls to the appropriate team member

• Creates schedules

• Performs timesheet corrections

• Orders supplies as needed

• Collects co-pays

• Conducts performance meetings with team members

• Plans team builders 

• Oversees programming 

• Makes marketing visits

Supervisory Responsibility:

This position supervises a team of 8-10 clinicians.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office 

equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

This is largely a sedentary role; however, filing is required. This would require the ability to lift 

files, open filing cabinets, bend, or stand as needed.

Travel

Light travel is expected for this position.

Position Type and Expected Hours of Work:

This is a full-time position, Monday – Friday from 8 a.m. to 5 p.m.

Education/Experience: 

Bachelor’s degree or higher in business administration, management, healthcare administration, or a related field. Prior administrative experience in a healthcare setting and understanding of ABA terminology (preferred).

Job Requirements/Competencies:

• Proficient in Microsoft Office (Excel, Word, and PowerPoint)

• Attention to detail

• Self-starter

• Ability to multi-task

• Ability to maintain confidentiality per HIPAA standards

• Familiarity with office equipment, such as fax machines, copy machines, and phone systems

• Excellent organizational, communication, and interpersonal skills

• Ability to maintain cooperative and professional working relationships 

Other Duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

2-3 years administrative experience and an associate’s degree or higher, required.

Bachelor’s degree in business administration, management, or health services administration and understanding of ABA Terminology, preferred.