Development Coordinator

Description

Summary/Objective 

The Development Coordinator supports the planning, coordination, and execution of real estate development and capital improvement projects at the Housing Authority of the Birmingham District (HABD). Working under the supervision of the Real Estate Development Project Manager, this role ensures that projects progress on schedule, within scope, and in compliance with applicable regulations and funding requirements. The coordinator serves as a key liaison between internal departments, external partners, consultants, contractors, and community stakeholders.

All activities must support The Housing Authority of the Birmingham District’s (“HABD”) mission, strategic goals, and objectives.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

1) Project Coordination & Support:

a. Assist in the day-to-day management of real estate development and capital improvement projects.

b. Track project timelines, deliverables, and milestones; coordinate schedules and meetings with project stakeholders.

c. Prepare project status reports, memos, presentations, and documentation for internal and external use.

2) Documentation & Compliance:

a. Maintain organized files for all development projects, including contracts, plans, permits, budgets, and correspondence.

b. Ensure compliance with HUD, City of Birmingham, and State of Alabama requirements, including Section 3, Davis-Bacon, NEPA, and procurement policies.

c. Support reporting and documentation for grant and financing compliance, including RAD and LIHTC programs.

3) Stakeholder Engagement:

a. Coordinate communication between HABD staff, consultants, contractors, and public agencies.

b. Attend and document key project meetings, including pre-construction, stakeholder, and public meetings.

c. Assist in preparing materials for presentations to the HABD Board of Commissioners, residents, and community partners.

4) Administrative & Technical Support:

a. Support procurement processes, including preparation of RFPs, RFQs, and bid documents.

b. Collect and analyze data for project planning, feasibility studies, and grant applications.

c. Assist in the development of budgets, schedules, and financial tracking tools for projects.

5) Other duties as assigned.

Requirements

Education and/or Experience

Associate or bachelor’s degree in urban planning, Public Administration, Construction Management, Real Estate, or a related field. 2+ years of experience in project coordination, construction, affordable housing, or related public-sector work (PHA experience preferred). 

Familiarity with HUD-funded programs and affordable housing development is a plus. A combination of experience and education may be considered. Possession of a valid driver’s license and the ability to be insurable under HABD’s automobile insurance plan at the standard rate. 

Knowledge, Skills & Abilities:

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Ability to manage multiple priorities and work in a fast-paced environment.

· Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with project management software (e.g., MS Project, Smartsheet).

· Ability to interact professionally with a wide range of internal and external stakeholders.

· Knowledge of HUD, LIHTC, and affordable housing financing terminology is a plus.

· Financial due diligence is a plus.

Technical Skills

The employee should have strong computer skills (e.g., MS Word, Excel, PowerPoint, and Outlook) to perform this job successfully. Must have the ability to learn other computer software programs as required by assigned tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to move between various office locations and construction sites.  Must be able to climb stairs, walk on uneven surfaces, and access building interiors and exteriors.  Use of Personal Protective Equipment (PPE) such as hard hats, safety glasses, and steel-toed shoes is required at construction sites. Frequent standing or walking during events or inspections. 

Ability to operate standard office equipment when in office settings. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods and the use of hands to finger is common. Ability to read screens, review detailed reports, and participate in virtual or in-person discussions. Ability to speak and communicate clearly. Occasionally required to lift and carry up to 25 pounds.

Travel

Travel within the city and surrounding areas to visit job sites, conduct inspections, and meet with stakeholders; occasional travel to attend training or industry conferences.

Work Environment

• Work performed primarily in an office environment with occasional job site visits. Job sites may include active construction zones and underdeveloped properties.  

• Occasional evening or weekend hours may be required for community meetings or deadlines.

• Must have a valid driver’s license and be able to travel locally. 

The position is open until filled.