Maintenance Coordinator

Description

ABOUT OUR COMPANY:

Soleil Management by YES& was established in January 2001 and provides management services in Nevada, Hawaii, and Florida. We consider ourselves one of the most dynamic and resourceful management companies in the region. 

We are a hospitality and lifestyle company that inspires ‘lasting togetherness’ through our brands, companies, and products.

We wake up every day to inspire togetherness through connecting, sharing and discovery. Life is better together. We’re better together.

We’re a multi generation company founded by a family, whose big picture begins with you. Work at a place filled with genuine people, leaders who care and an opportunity to make a difference without needing permission to lead.

Create magic with us …

At Soleil Management Hawaii, we are looking for an energetic, professional team player with excellent communications skills. Positive attitude to deliver great customer experience and support our mission to create memorable experiences for our guests.

ROLE:

The Maintenance Coordinator provides comprehensive administrative support to ensure efficient maintenance operations. This role is responsible for, but not limited to, processing invoices in a timely manner, managing departmental documentation, coordinating communications, and supporting project assignments and guest requests to ensure efficient daily operations. 

RESPONSIBILITIES:

· Maintain familiarity with each vendor and products/services to ensure accurate and timely processing of invoices to Las Vegas Accounting.

· Ensure all invoices are processed with the appropriate coding and in compliance with Accounting Department requirements. 

· Review and respond to company emails from internal and/or external guests as needed.

· Open, sort and distribute incoming correspondence (mail) as required.

· Run or obtain daily occupancy reports to monitor any stayovers, late check-outs, and unit availability.

· Work closely with the Front Office and Housekeeping Departments to communicate and address any opportunities or challenges that arise concerning a particular unit.

· Answer telephone calls, respond to any inquiries or questions in a timely manner. 

· Create and submit Eagle work orders in a timely manner to ensure prompt maintenance response. 

· Monitor and coordinate for maintenance related issues with the Guest Request Portal and report any challenges to Maintenance Management immediately. 

· Maintain accurate and up to date records of all past and current project statuses. 

· Create orders with vendors as needed by Maintenance Management.

· Provide feedback to management on products that are back ordered and not being used.

· Perform clerical duties such as filing and computer inputs.

· Support Management to ensure operation costs are within the budgetary guidelines.

· Responsible for receiving and verifying supplies during your shift and reporting discrepancies immediately to Management and/or company from which product was ordered. 

· Contact distributor to arrange pick up of additional items not needed.

· Communicate to Management any items that are placed on back order and/or missing. Implement tracking systems that will provide estimated time of arrival for all orders.

· Maintain and keep all supply storerooms organized.

· Train employees for proper use of products according to its purpose.

· Oversee and coordinate the removal of products from the storage area.

· Facilitate (with Management approval) the removal of supplies to be distributed to other facilities.

· Maintain and manage employee access to supply and equipment storerooms.

· Perform inspections on supplies and equipment to maintain quality assurance.

· Validate all shipments for accuracy and quality.

· Manage and coordinate the disposal of surplus supplies in accordance with company procedures.

· Perform all other job requests as assigned by management.

Requirements

REQUIREMENTS:

High school Diploma or GED in addition to equivalent experience(s) that would facilitate the necessary knowledge, skills, and abilities.
 

Previous business, computer training combined with data entry experience or formal training would provide the skill base necessary to learn the job.

Have a hospitable personality, team oriented and enjoy working and serving people.

Ability to work flexible shifts including holidays and weekends.
 

At least one year of prior experience in an administrative role for a facility preferred.

 

PHYSICAL REQUIREMENTS:

· Ability to bend, kneel and stretch most of the workday.

· Able to stand and walk for extended periods of time.

· Able to work in areas containing dust, varying noise, temperature levels, lighting, vibration and air quality.

· Must be able to frequently crouch, push, pull, squat, kneel for the duration of the shift.

· Ability to push/pull up to 50 pounds occasionally.