Administrative Assistant

3/4/2026

This role is responsible for providing essential administrative and clerical support to department management, acting as the first point of contact for inquiries. Key duties include completing data entry, generating reports, and coordinating various on-site and off-site events, meetings, and travel reservations.

Working Hours

40 hours/week

Company Size

10,001+ employees

Language

English

Visa Sponsorship

About The Company

Company Overview Headquartered in Knoxville, Tennessee, Pilot Flying J is the largest operator of travel centers in North America with more than 750 locations throughout the United States and Canada and employs more than 24,000 Team Members. Pilot Flying J services over a million guests every day. History Founded by James Haslam II, the first Pilot gas station was opened in Gate City, Virginia, in 1958. After more than four decades of rapid growth, expansion and partnership, Pilot and Marathon Oil Company entered an agreement to form Pilot Travel Centers in 2001. Over the years, Pilot Travel Centers experienced significant growth and expanded internationally, opening its first travel center in Canada in 2006. In 2007, Pilot bought Marathon Petroleum’s shares and entered a new partnership with CVC Capital Partner in 2008. Two years later, Pilot Travel Centers and Flying J Inc. entered an agreement, officially creating Pilot Flying J on July 1, 2010. Culture Pilot Flying J is a family-owned and operated business. While much has changed over the last fifty-plus years, Pilot Flying J stands by the same principles upon which it was founded decades ago: integrity, customer service and valuing team members.

About the Role

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

The purpose of this job is to provide administrative support by performing essential clerical and administrative functions for department management.

Essential Job Functions

Provide administrative support for the team and supervisors as the first point of contact for inquiries
Complete assigned clerical tasks to meet daily, weekly and monthly deadlines
Complete data entry to update and maintain databases; generate reports as needed
Plan and coordinate on- and off-site events for department and team
Arrange conference, meeting and travel reservations for managers
Prepare expense reports

Qualifications

Education Required: High School Diploma or Equivalent
Experience Required: At least 1 Year Experience

Specialized Knowledge:
Intermediate MS Office skills required
Adobe Acrobat skills preferred

Position Category: Administrative Support (ADMINISTRATION)

Key Skills

Administrative SupportClerical TasksData EntryDatabase MaintenanceReport GenerationEvent PlanningTravel CoordinationReservation ArrangementExpense ReportingMS OfficeAdobe Acrobat