HUMAN RESOURCES COORDINATOR

Description

Primary Function

The Human Resources Coordinator supports daily HR operations by processing payroll, maintaining employee records within the HRIS system, assisting with recruiting and onboarding activities, and coordinating employee engagement initiatives. This role ensures accurate timekeeping and payroll processing while supporting administrative HR functions that promote a positive employee experience and operational efficiency.

Payroll & Timekeeping

• Process bi-weekly payroll and review timekeeping records for accuracy and completeness.
• Audit employee timecards, PTO usage, and attendance records.
• Resolve payroll discrepancies and coordinate corrections when necessary.
• Ensure payroll data is accurately entered into the HRIS/payroll system.
• Maintain payroll records in compliance with company policy and labor regulations.

HRIS & Employee Records Management

• Maintain and update employee records within the HRIS system.
• Process employee status changes including hires, promotions, transfers, and terminations.
• Ensure employee files are accurate, complete, and compliant with record-keeping requirements.
• Manage electronic personnel files and maintain document retention standards.
• Generate HR reports and support data analysis as requested.

Recruiting Support

• Assist with pre-employment screenings, background checks, and onboarding paperwork.
• Serve as backup to Talent Acquisition Specialist as needed with full cycle recruiting

Onboarding & New Hire Support

• Ensure completion of required onboarding paperwork.
• Assist with orientation and ensure new hires are properly set up in HRIS and payroll systems.
• Support a positive new hire experience and transition into the organization.

Employee Engagement & Events

• Plan and coordinate employee engagement activities such as appreciation events, celebrations, and company programs.
• Assist with internal communications related to employee initiatives.
• Support programs designed to improve employee morale, retention, and workplace culture.
• Coordinate logistics for company events and employee recognition programs.

HR Administrative Support

• Provide administrative support to the HR department.
• Assist with employee inquiries related to payroll, benefits, and HR policies.
• Maintain HR documentation and assist with compliance audits.
• Support HR initiatives and special projects as assigned.

Requirements

Knowledge/Skills/Abilities

• Proven experience as an HR Coordinator or similar role.
• Knowledge of HR principles, employment laws, and best practices.
• Knowledge of HR processes including recruiting, onboarding, and employee records management.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in HRIS systems, Microsoft Office Suite, and other relevant software.
• Strong organizational skills and attention to detail.
• Strong analytical and critical thinking skills required.
• Ability to work in an office environment within a manufacturing facility.
• Ability to be flexible with schedule to accommodate multiple shifts.

Education/Experience/Certifications/Licenses

• 2-5 years of general HR experience supporting an HR Team.
• 2–5 years of high-volume (150-200 employees) payroll processing experience (manufacturing environment preferred).
• Proficient in Microsoft Excel; ability to perform reconciliations and data audits.
• Familiarity with Paylocity is a plus.
• Full cycle recruiting experience is a plus.
• Experience supporting a multi-shift, overtime-heavy workforce.