Accounts Payable Specialist

Description

About Capital Waste Services

At Capital Waste Services (CWS), we are committed to delivering reliable, customer focused waste collection services across our communities. Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high integrity work environment where people can grow and thrive.

Position Summary

The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and payments in a high volume, fast paced environment. This role requires strong attention to detail, the ability to identify and catch errors, and a team-oriented mindset—working at the pace of the group rather than independently or in isolation.

The ideal candidate has hands on experience with NetSuite, understands purchase orders (POs) and basic accounting principles, and collaborates effectively with internal departments, managers, and external vendors to resolve accounts payable matters.

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Key Responsibilities

Accounts Payable Processing (High Volume)

• Process high volumes of vendor invoices accurately and efficiently in NetSuite
• Match invoices to purchase orders (POs) and receiving documentation
• Verify invoice accuracy, including quantities, pricing, coding, and approvals
• Ensure invoices comply with company policies and internal controls
• Enter and maintain accurate AP records in the accounting system

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Accuracy, Review & Error Detection

• Perform detailed invoice verification to identify discrepancies and mistakes
• Catch and correct pricing errors, duplicate invoices, incorrect coding, and missing approvals
• Reconcile vendor statements and investigate variances prior to payment
• Maintain a strong focus on accuracy over speed, even in a fast-paced environment

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Vendor & Payment Support

• Prepare and assist with weekly payment runs (checks, ACH, and electronic payments)
• Respond professionally to vendor inquiries regarding invoice status and payment issues
• Maintain vendor records, including W 9s, payment terms, and contact information
• Assist with new vendor setup and ongoing vendor maintenance

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Collaboration & Teamwork

• Work collaboratively with other AP team members, following the established workflow and pace of the team
• Partner with Operations, Maintenance, Managers, and other departments to resolve invoice and PO issues
• Communicate clearly with vendors and internal stakeholders to resolve AP matters efficiently
• Support a team-oriented environment—prioritizing shared goals over working independently

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Accounting & Month End Support

• Apply basic accounting knowledge to invoice coding and expense classification
• Assist with AP related month end close activities
• Provide documentation and support for audits as needed
• Perform additional accounting or administrative tasks as assigned

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Qualifications

Required

• 2+ years of accounts payable experience in a high-volume environment
• Working knowledge of purchase orders (POs) and invoice matching
• Basic accounting understanding, including GL coding and expense classification
• Strong attention to detail with a proven ability to catch and correct errors
• Ability to work effectively in a fast paced, deadline driven environment
• Strong communication and collaboration skills

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Preferred

• Experience in a multi-location or service-based organization
• Hands on experience with NetSuite (Highly Desired)
• Associate’s degree or higher in Accounting, Finance, or Business
• Experience working cross functionally with operations or field based teams

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Work Environment

• Professional office setting
• Fast paced workload with recurring deadlines
• Team based AP structure with shared responsibilities

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Why Join Capital Waste Services, LLC

• Stable and growing organization in the environmental services industry
• Collaborative finance team with clear processes and structure
• Opportunity to develop deeper NetSuite and accounting experience
• Competitive compensation and benefits

Requirements

 Required

• 2+ years of accounts payable experience in a high-volume environment
• Working knowledge of purchase orders (POs) and invoice matching
• Basic accounting understanding, including GL coding and expense classification
• Strong attention to detail with a proven ability to catch and correct errors
• Ability to work effectively in a fast paced, deadline driven environment
• Strong communication and collaboration skills