Workplace Coordinator

Colliers (NASDAQ, TSX: CIGI) is a leading diversified professional services and investment management company. With operations in 64 countries, our 17,000 enterprising professionals work collaboratively to provide expert advice to clients. 

Colliers Urban Planning partners with developers, governments and industry leaders to deliver integrated planning solutions that shape communities. From strategy and policy to approvals and delivery, our national team is committed to achieving outstanding client and community outcomes. 

As Workplace Coordinator, you will be responsible for delivering a premium corporate workplace experience while ensuring the office environment is professional, organised and welcoming at all times.

You’ll be the first point of contact for clients and guests, support internal teams with day-to-day operations, and contribute to the smooth running of facilities and administrative processes.

In this key role, you will be responsible for a wide range of tasks which include:

• Warmly welcome clients, guests and staff, ensuring a seamless arrival experience

• Manage incoming calls and handle enquiries professionally

• Coordinate meeting room bookings, set-ups and presentation standards

• Maintain front of house, boardrooms and staff areas to the highest standard

• Oversee kitchen amenities and daily coffee machine maintenance

• Liaise with cleaners, building management and suppliers

• Manage mail, couriers, deliveries and stationery supplies

• Process invoices and manage the office administration inbox

• Support onboarding and offboarding processes

• Assist with the coordination of corporate events

• Maintain accurate registers for access cards and lockers

• Ensure brand presentation and compliance across the workplace

To meet the requirements of this busy role, you have experience in a similar role and bring the following skills:

• Minimum 2 years’ experience in front of house or corporate client service roles

• Strong experience delivering a premium office or workplace experience

• Confidence managing meeting room technology and IT systems

• Exceptional communication skills (in person and over the phone)

• A proactive, solutions-focused mindset

• Ability to remain calm and composed in a busy environment

• Strong organisational skills and attention to detail

• Professional presentation and relationship-building capability

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.

Apply now or for further information Jasmine Mims at [email protected].