Accounts Payable Specialist

Description

POSITION SUMMARY 

The Accounts Payable Specialist  supports the mission, goals and strategic plan of Nevada Donor Network, Inc. (NDN) through performing accounting functions related to accounts payable and general ledger. 

ESSENTIAL FUNCTIONS

· Act as liaison to all vendors and ensures all issues related to accounts payable are addressed timely.

· Request all New Vendor paperwork and prepares for accountant.

· Ensures all checks are signed appropriate to policy.

· Files and secures all processed checks.

· Handle claim and payment status calls and electronic requests.

· Copy all capital and prepaid support.

· Tracks all open PO’s.

· Responsible for receiving all support and approvals for bills received and posting in the accounting system timely

· Processes accounts payable and ensure expenses are posted to the appropriate budgeted general ledger accounts

· Ensures special event contracts and other contracts payments are processed within the accounting program (i.e., deposits paid, balances reconciled and paid)

· Prepares and distributes routine and special reports, as requested

· Enters data to the general ledger accurately 

· Re-class payments received and records deposit of funds in accounting system

· Serves as back-up for all front desk responsibilities and phone coverage during peak times, lunch periods, break times, vacations, and other times when coverage is required

· Employees must adhere to and remain in full compliance with Nevada Donor Network’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

Requirements

Reasonable Accommodations Statement 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 

POSITION QUALIFICATIONS 

Competency Statement(s) – Position Specific 

· Accuracy - Ability to perform work accurately and thoroughly.

· Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.

· Conflict Resolution - Ability to deal with others in an antagonistic situation.

· Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

· Detail Oriented - Ability to pay attention to the minute details of a project or task.

· Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

· Organized - Possessing the trait of being organized or following a systematic method of performing a task.

· Responsible - Ability to be held accountable or answerable for one’s conduct.

· Self-Confident - The trait of being comfortable in making decisions for oneself.

· Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

 

Competency Statement(s) – Company Specific

• Understand      and commit to the following: 
  • Organizational Core Purpose: To save and heal lives.       
  • Core Values: Relentless, joyful and selfless Strategic       Anchors: Mutually beneficial       partnerships, get to yes: every donor every time and diverse revenue       streams

· Accountability - Ability to accept responsibility and account for his/her actions.

· Adaptability - Ability to adapt to change in the workplace.

· Communication, Oral - Ability to communicate effectively with others using the spoken word.

· Communication, Written - Ability to communicate in writing clearly and concisely.

· Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

· Judgment - The ability to formulate a sound decision using the available information.

· Team Builder - Ability to convince a group of people to work toward a goal.

· Compliance – Ability of the individual to be in accordance with established guidelines, policy, standards or legislation.

SKILLS & ABILITIES 

Education: Associate: Degree in Accounting preferred

Experience: Three to Five year’s accounts payable experience
Computer Skills:  Knowledge of accounting software and Microsoft Office
Certificates & Licenses: None

Other Requirements: Experience in a non-profit environment, Medicare or healthcare experience preferred

PHYSICAL DEMANDS 

Physical   Demands

Lift/Carry

Stand

O (Occasionally)

10 lbs. or less 

F (Frequently)

Walk 

O (Occasionally) 

11-20 lbs. 

O (Occasionally) 

Sit 

F (Frequently) 

21-50 lbs. 

N (Not Applicable)

Handling / Fingering 

F (Frequently) 

51-100 lbs. 

N (Not Applicable) 

Reach Outward 

F (Frequently) 

Over 100 lbs. 

N (Not Applicable) 

Reach Above Shoulder 

O (Occasionally) 

Push/Pull

Climb 

O (Occasionally)

12 lbs. or less 

F (Frequently)

Crawl 

N (Not Applicable) 

13-25 lbs. 

N (Not Applicable)

Squat or Kneel 

O (Occasionally) 

26-40 lbs. 

N (Not Applicable) 

Bend 

O (Occasionally) 

41-100 lbs. 

N (Not Applicable) 

N   (Not Applicable) 

Activity is not applicable to this occupation. 

O   (Occasionally) 

Occupation requires this activity up to 33% of the time (0 -   2.5+ hrs./day) 

F   (Frequently) 

Occupation requires this activity from 33% - 66% of the time   (2.5 - 5.5+ hrs./day) 

C   (Constantly) 

Occupation requires this activity more than 66% of the time   (5.5+ hrs./day) 

 ENVIRONMENT: Non-smoking office.

 

NDN has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and NDN reserves the right to change this job description and/or assign tasks for the employee to perform, as NDN may deem appropriate.