Accounts Receivable Specialist

Description

Accounts Receivable Specialist

Location: Corpus Christi

Classification: Hourly, Non-Exempt

Position Type: Full-Time, Operations

Reports to: Controller, Operational Accounting

Position Summary

The Accounts Receivable Specialist is responsible for coordinating, tracking, and validating receiving documentation for materials and services across all company locations. This role serves as the central point of contact between field operations, office administrators, vendors, and Accounts Payable to ensure that invoices accurately match received goods or completed services and that documentation is obtained and processed in a timely manner.

This position is primarily administrative and coordination-focused and does not require routine physical handling of materials.

Essential Duties & Responsibilities

Receiving & Documentation Coordination

• Track incoming materials and service deliveries for all plant sites and the corporate office.
• Confirm receipt of materials and services through delivery tickets, packing slips, or field confirmations.
• Ensure receiving documentation is collected, scanned, and properly associated with purchase orders.
• Maintain accurate and up-to-date receiving records.

PO & Invoice Reconciliation Support

• Monitor open purchase orders and aging receipts.
• Review receiving documentation prior to invoice processing.
• Identify discrepancies between invoices, purchase orders, and receiving records.
• Coordinate resolution of quantity or documentation issues before escalation to AP.

Field, Vendor & Internal Communication

• Communicate with plant supervisors to confirm receipt and awareness of deliveries.
• Follow up with office administrators regarding missing or delayed documentation.
• Contact vendors and service providers to obtain required field tickets or delivery receipts.
• Reinforce documentation expectations with vendors in coordination with AP.

Process Improvement & Standardization

• Support the development of standardized receiving and documentation procedures.
• Help reduce aged open purchase orders and invoice processing delays.
• Serve as a consistent point of accountability for the receiving process.

Requirements

Qualifications

• High school diploma or equivalent required
• 1–3 years of experience in accounts receivable, logistics, accounts payable support, or administrative coordination preferred
• Strong attention to detail and follow-up skills
• Ability to communicate effectively with field personnel, vendors, and finance staff
• Comfortable working with purchasing and accounting systems
• Ability to manage multiple locations and priorities

Working Conditions

• Office-based position
• Occasional coordination with field sites by phone or email
• No routine travel required