Centre Administrator | Busy Bees Whau Valley
3/15/2026
The administrator will maintain the Child Management System with accurate data entry and serve as the primary contact for administrative inquiries. Key duties include managing communications, handling invoicing and payments, reconciling timesheets, and supporting the Centre Manager with general administrative tasks.
Working Hours
40 hours/week
Company Size
1,001-5,000 employees
Language
English
Visa Sponsorship
No
We are looking for a part time Centre Administrator to support our kaiako, whānau and Centre Manager in a role that brings warmth, accuracy and clear communication to our daily mahi.
About us:
At Busy Bees Whau Valley, we value an empowering environment where tamariki are supported to direct their own learning. Joining the Busy Bees Aotearoa whānau gives you the professional stability of a national network within a local team that truly cares. Every role is vital, whether you are preparing Nourish meals or supporting our unique community services like our centre van and weekly kura visits. We work together to foster tuakana-teina relationships and active exploration across our tailored outdoor spaces. Join a supportive team where your unique skills are celebrated and whanaungatanga is at the heart of our mahi.
About you
Administration experience in ECE or a similar service organisation
Exceptional attention to detail, confidentiality and accuracy
Strong communication skills and a warm, professional nature
Ability to work with initiative and manage your own time in a busy setting
Tech savvy with good MS Office and system skills
Understanding of ECE legislation, 20 hours ECE and WINZ subsidies is a bonus
The mahi:
Maintain the Child Management System to ensure data entry is accurate
Act as the first point of call for administrative queries
Create and maintain high quality relationships with parents and whānau
Respond to phone, email and social media enquiries in a timely manner
Manage invoicing, parent payments and debtor follow up in line with policy
Support families with completing WINZ paperwork and applications
Reconcile staff timesheets and provide payroll support for the centre
Assist the Centre Manager with general admin, health and safety records and organisational tasks
Why you will love it here:
Subsidised childcare for your whānau
A thorough induction and mentoring programme
Professional development and training opportunities
Supportive leadership and a team culture built on whanaungatanga
A purposeful role where your mahi is essential to the smooth operation of the centre
Join us as the vital piece of our puzzle, helping to connect our tamariki and whānau with quality education and care every day.
Applicants must have NZ residency or a valid NZ work visa.
Why Work for Busy Bees?
If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart.
We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.
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