Accounting & Finance Coordinator

Description

About CNS Companies

CNS Companies provides specialized services to businesses in the transportation industry, including insurance, risk management, and DOT compliance solutions. We work with trucking companies, logistics providers, and fleet operators across the United States to help them operate safely, remain compliant, and protect their businesses.

We are seeking a detail-oriented Accounting & Finance Coordinator to support the company’s financial operations. This role will primarily manage accounts payable and payroll processing, while also supporting accounts receivable, credit card reconciliation, and financial recordkeeping.

Position Overview

The Accounting & Finance Coordinator is responsible for ensuring accurate and timely financial operations within CNS Companies. This position manages vendor payments, payroll processing through Paylocity, and financial records within QuickBooks.

The role will also support accounts receivable, credit card reconciliation, and general accounting tasks to ensure the company’s financial records remain organized and accurate.

 Primary Responsibilities Accounts Payable

• Process and enter vendor invoices into QuickBooks.
• Verify invoice accuracy and ensure proper approvals.
• Schedule and process vendor payments via check, ACH, or electronic payments.
• Maintain vendor records and resolve billing discrepancies.
• Organize and maintain documentation for all payable transactions.

 Payroll Administration

• Process employee payroll using Paylocity.
• Review payroll data for accuracy prior to processing.
• Maintain payroll records and employee compensation information in Paylocity.
• Coordinate payroll adjustments such as bonuses or compensation changes.
• Generate payroll reports when requested.

(Payroll taxes and PTO tracking are managed within Paylocity.) 

Secondary Responsibilities

Accounts Receivable Support

• Generate and send client invoices.
• Record and apply incoming payments in QuickBooks.
• Monitor outstanding balances and assist with payment follow-ups.
• Respond to client inquiries regarding invoices or payment status.

 Credit Card & Expense Reconciliation

• Enter and reconcile company credit card transactions in QuickBooks.
• Match receipts and expenses to credit card statements.
• Ensure transactions are properly categorized and documented.
• Investigate and resolve any discrepancies.

 Financial Recordkeeping

• Maintain accurate financial records using QuickBooks accounting tools.
• Assist with bank and credit card reconciliations.
• Maintain organized accounting documentation and files.
• Support management with financial reports and accounting data when requested.

Requirements

  Qualifications

• Previous experience in accounts payable, payroll, or accounting support
• Experience using QuickBooks accounting software
• Familiarity with Paylocity or similar payroll systems preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple financial tasks accurately
• Strong communication and problem-solving skills

 Key Skills

• Accounts payable management
• Payroll processing (Paylocity)
• Accounts receivable support
• Credit card reconciliation
• QuickBooks accounting tools
• Financial recordkeeping
• Attention to detail and organization

 Compensation

• Competitive salary based on experience
• Opportunity to grow within CNS Companies’ finance and operations team
• Professional environment supporting transportation industry businesses