Accounts Payable Officer

PRIMARY PURPOSE:

We are seeking a detail-oriented and proactive Accounts Payable Officer to join our Manila-based finance team. This role is responsible for the accurate and timely processing of supplier invoices and payments, with a strong focus on purchase order matching, freight reconciliation, system integrity, and stakeholder support. The role will work within Dynamics Business Central and utilise Continia for document capture and workflow automation. It will also support credit card and expense claim processing.

KEY RESPONSIBILITIES

Invoice and Payment Processing:

• Process supplier invoices accurately and in a timely manner, ensuring correct matching to purchase orders and goods receipts.

• Verify invoice details including quantity, pricing, and supplier information in Dynamics Business Central.

• Ensure compliance with company policies and approval workflows.

• Assist with preparation and processing of payment runs

Freight Reconciliation:

• Reconcile freight invoices against delivery documentation and system records.

• Investigate discrepancies in freight charges and liaise with logistics and procurement teams to resolve issues.

• Ensure accurate allocation of freight costs to appropriate cost centres or inventory.

System and Workflow Management:

• Use Continia for automated document capture, invoice recognition, and approval routing.

• Maintain accurate records and ensure data integrity across AP systems.

• Support system troubleshooting and escalate issues as required.

Credit Card and Expense Claims:

• Assist with monthly credit card transaction processing, including follow-up on outstanding approvals.

• Support users with queries related credit card and expense claim system.

• Review and process ad-hoc expense claims, ensuring appropriate documentation and approvals.

Reconciliations and Reporting:

• Perform supplier statement reconciliations and resolve discrepancies.

• Reconcile freight invoices and other cost allocations such as packaging, equipment hire, and fuel cards.

• Assist with month-end close activities including accruals and reporting

• Assist with sustainability and other compliance reporting including payment-on-time as required.

Supplier Management and Stakeholder Engagement:

• Conduct Eftsure supplier reviews to ensure compliance and accuracy.

• Assist with maintenance of supplier account information.

• Communicate with suppliers and internal stakeholders to resolve invoice and payment queries

Essential Requirements

• 2–3 years’ experience in accounts payable or transactional finance.

• Understanding of purchase order processes and invoice matching.

• Experience using Dynamics Business Central or similar ERP systems.

• Familiarity with Continia or other document capture tools is highly desirable.

• Experience with credit card and expense claim processing platforms (e.g. ExpenseMe).

• Strong attention to detail and organisational skills.

• Proficiency in MS Office, especially Excel.