Contract Specialist

Description

 Join an 80+ year St. Louis manufacturing legacy — and become the person who keeps deals moving from first bid to final signature. 

Own the process. Protect the deal. Drive the win.

This isn't a support role; it's the backbone of our Sales Department. You'll manage bids from the first document to the final contract, serving as the go-to expert for a company that has spent over eight decades earning customer trust. If you're someone who finds satisfaction in precision, thrives on deadlines, and loves knowing a deal closed because of the work you did.

What You Will Do:

• Manage the entire bid process from start to finish, including document preparation, submission, and follow-up.
• Serve as the primary point of contact for all bids, bid renewals, and contract-related matters.
• Maintain, update, and manage all state order forms, pricing sheets, and related bid documentation to ensure accuracy and compliance.
• Coordinate and complete vendor registrations and vendor portal requirements related to bids, contracts, and procurement opportunities.
• Assist with phone calls and email communications when team members are unavailable.
• Develop and maintain a structured documentation and file-storage system for analyzing competitors, bid tabulations, historical bids, and contract records.
• Ensure all folders are organized, updated, and maintained with each new bid, contract, and relevant market intelligence to support ongoing competitive analysis and business development efforts
• Communicate with internal teams to gather required information and supporting documentation for bids and proposals.
• Ensure compliance with all bid requirements, deadlines, and submission guidelines.
• Respond to inbound calls and web leads.
• Prepare and provide accurate quotes for customers as needed
• Utilize Customer Relationship Management (CRM) platform when needed
• Perform other duties as assigned.

Requirements

• Excellent organizational skills and attention to detail.
• Exceptional verbal and written skills.
• Prior contract and bid experience preferred
• A desire to work in a team environment.
• Ability to meet deadlines.
• MS Outlook and MS Professional Office Suite experience.
• Experience in CRM system preferred.
• Bachelor’s degree in a business-related or technical field preferred.

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability.

Must be authorized to work in the U.S. on a permanent basis. Our company participates in E-Verify.