Philanthropy Coordinator, Donor Engagement

Description

Position: Philanthropy Coordinator, Donor Engagement

Location: Richland, WA, with availability to travel in Benton and Franklin Counties

Type: Non-Exempt, Full-Time

Anticipated Schedule: Monday through Friday, 8:00 AM – 4:30 PM, occasional evenings and weekends for events.

MISSION, VISION, VALUES

MISSION: Guiding our community members to live their best lives, even and especially through the end of life.

VISION: Tri-Cities Chaplaincy is the recognized source for expert guidance during a crisis, at and through life's end, and following a loss.

VALUES: Accessibility, Integrity, Achievement, Supportive Environment

Position Overview:

The Philanthropy Coordinator provides administrative, operational, and programmatic support to the Philanthropy department to advance Tri-Cities Chaplaincy’s fundraising, donor engagement, and community outreach initiatives. This position assists with donor database management, gift processing, donor communications, event coordination, and donor appeals. The Philanthropy Coordinator helps ensure accurate recordkeeping, timely donor acknowledgements, effective coordinator of fundraising campaigns and events, and engagement of donors and volunteers in alignment with the agency’s initiatives that support the agency’s mission and strategic goals.  

Minimum Qualifications:

1. High school diploma or equivalent education and experience. 
2. Two (2) years of nonprofit fundraising, marketing, sales, or equivalent experience. 
3. Excellent computer skills and proficiency in Microsoft Office, including database, word processing, PowerPoint, and spreadsheets. 
4. Excellent      written and verbal communication skills 
5. Self-motivated to act with a high level of excellence. 
6. Availability to work occasional evenings and weekends. 
7. Attention to detail and ability to meet tight deadlines. 
8. Strong organizational skills with an ability to prioritize tasks. 
9. Ability to work independently and in a team. 
10. Must possess and maintain a valid driver’s license and reliable transportation, as driving is an essential function of this role.      Must meet insurance eligibility requirements. 
11. This position is designated as Safety Sensitive. Must be able to pass a pre-employment drug screen, which includes cannabis testing in Washington State. 

Preferred Qualifications:

1. Bachelor’s degree in Nonprofit Management, Business, Communications, Public Relations, or related field, or equivalent education and experience. 
2. Three to five years of nonprofit fundraising experience 
3. Experience managing one or more portions of events for audiences exceeding 100 guests. 
4. Experience in writing appeal letters, event materials, and other donor communications. 
5. Proven track record of meeting revenue goals by building a community of donors 
6. General nonprofit accounting knowledge to collaborate with the accounting staff on database entries 

Join Our Team:

At Tri-Cities Chaplaincy, we’re committed to providing compassionate care and support to individuals and families during life’s most challenging times. We invite you to be part of our mission and contribute to meaningful work that touches the heart of our community.

Why Join Us? 

• Purpose-Driven Work: Be part of a team that makes a real difference in patients’ and families' lives. 

• Supportive Environment: Thrive in a collaborative and caring atmosphere. 

• Professional Growth: Access opportunities for learning and career development.

Bring your passion for care to Tri-Cities Chaplaincy, where every moment matters. Apply today and start a career that’s as rewarding as it is impactful.

Compensation

Hiring Range: $19.69/hour - $23.69/hour

At Tri-Cities Chaplaincy, we carefully establish pay ranges for our positions by taking various factors into account, including education, certifications, knowledge, skills, experience, internal equity, and market conditions. These ranges are tailored to match the diverse programs and services we offer. Our goal is to ensure fair compensation for candidates based on these factors while maintaining internal peer equity.

Requirements

RESPONSIBILITIES AND ESSENTIAL FUNCTIONS 

1. Administrative Support and Donor Relations: 

• Update and maintain donor management databases. 
• Correspond and coordinate with donors by phone, email, and mail. 
• Generate various reports using the donor management database. 

2.   Event Planning 

• Develops, plans, and implements strategies, goals, and creative approaches for 3 large events and other less complex programs that promote engagement and philanthropic opportunities to the community. 
• Coordinates with leaders on interests in venue space and speakers. 
• Processes and maintains online event information, registration and relevant databases. 
• Coordinates and implements details such as venue, space, caterers, on-stage talent, audio and video technologies, and other tasks essential to the success of the event.  
• Prepares event plans and summaries. 
• Reviews information and recommends improvements for future events. 

3.   Donor Communications 

• Organizes and executes administrative aspects of production and distribution of several constituent communications.  
• Includes data manipulation, such as preparing mailing lists to be used for digital and mail projects.  
• Manages      timelines and related expenses for all projects 
• Coordinates scripting and copywriting and offers creative direction to departmental partners to develop visual graphics.  
• Track      project results and recommend strategies to improve outcomes 
• Optimizes the use of technology for marketing, communications,      data reporting, and result analysis. 

4.   Leadership Giving Society Management 

• Manages the annual giving program targeting donors giving in the mid-level range 
• Works with Philanthropy Supervisor to implement strategies that will maximize      dollars raised and donor participation 
• Completes associated stewardship responsibilities. 

5.   Perform other duties as assigned. 

Benefits 

• Mileage Reimbursement: $0.72 per mile, for eligible positions.
• Vacation: Accrual of hours each pay period based on hours worked.
• Wellness Days: After the 90-day introductory period, eligible employees can convert up to two sick days into wellness days.
• Annual "Yay Day": Full-time employees receive 1 paid day off every January to volunteer in the community.
• Bereavement Leave: 3 days of bereavement leave after the introductory period for the loss of an immediate family member, household pet, or service animal. 
• Sick Time: Earned on an accrual basis.
• Paid Holidays: Ten recognized holidays with no waiting period for new hires.
• Health Benefits: Opt-in for Low Deductible Health Benefits, Vision, and Dental starting the first month following your start date.
• Health Benefit Options: Medical, Dental, Vision, Supplemental Life, Accidental Death and Dismemberment, and Life Flight.
• Voluntary Supplemental Benefits: Pet Insurance, Hospital Indemnity, Critical Illness and Accident Protection plans, and Life Flight. 
• Agency-covered benefits: Basic Life Insurance and Accidental Death and Dismemberment at 1x Annual Salary, Long-Term Disability, and Short-Term Disability.
• 401k: You can start contributing right away and up to 5% employer matching after 1 year of employment for eligible employees.
• Premium Pay: Bilingual in Spanish: Verified through ALTA staff testing and Approved Certifications: Premium pay upon review and approval.
• Tuition Assistance: After 1-year of employment, eligible employees can receive up to $5,250 annually in higher education assistance.
• Continuing Education Units: Tri-Cities chaplaincy utilizes Relias Learning and CAPC for employees to earn continuing education units for their credential requirements.
• Certification and Training Opportunities: Employees can partner with their department director on professional goals that benefit the agency and themselves for certification and training opportunities. 

AGENCY REQUIREMENTS

1. Mission, Vision, and Values: Demonstrate support and adherence to the agency’s Mission, Vision, and Values. 
2. Community Outreach: Participate in education and outreach activities to promote agency programs, including hospice care, advanced planning, and bereavement services. 
3. Policy Compliance: Maintain knowledge of and comply with agency policies, procedures, and practices. 
4. Confidentiality: Protect patient and agency information per HIPAA guidelines. Only access information on a need-to-know basis.
5. Transportation: Maintain reliable personal transportation. Maintain a valid driver’s license and vehicle insurance per state requirements. 
6. Health Requirements: Satisfy state and agency health requirements by providing proof of immunization, declinations, or approved accommodations as applicable.
7. Screenings: Pass criminal background and drug screenings. 
8. Physical Demands: Meet the physical and environmental requirements of the position, with or without reasonable accommodation.(see attached physical requirements)
9. Training and Orientation: Complete agency and departmental orientation and required training programs. 
10. Continuing Education: Complete ongoing education, policy reviews, and training be designated deadlines.
11. Licensure and Certification: Maintain current licensure(s) and certifications(s) required for the role. 
12. Language Proficiency: Read, write, speak, and understand English fluently.
13. Work Availability: Be available to work as assigned or scheduled. 

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS

Please contact human resources at hr@tccbestlife.org for questions regarding the physical and environmental conditions.

Equal Opportunity Employer: 

Tri-Cities Chaplaincy is an equal opportunity employer that does not discriminate based on actual or perceived race, color, creed, religion, national origin, citizenship or immigration status, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service, and veteran status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.