Human Resources Assistant

Description

JOB SUMMARY

The Human Resources Assistant supports the Human Resources team in delivering efficient and effective HR services across LBA Hospitality. This role is responsible for administrative support, maintaining compliance, assisting with recruitment, and onboarding, and ensuring a positive employee experience aligned with LBA’s culture of care, partnership, and excellence.

SPECIFIC RESPONSIBILITIES

HR Administration

• Maintain accurate employee records and HRIS systems
• Manage filing systems including I-9 documentation and personnel files
• Process employment verifications, unemployment claims, and HR correspondence
• Support HR audits and compliance initiatives

Recruitment & Onboarding

• Assist with job postings, candidate tracking, and interview coordination
• Support onboarding processes and new hire paperwork
• Ensure timely completion of onboarding documentation

Employee Relations Support

• Assist with HR hotline intake and documentation
• Support employee engagement initiatives
• Assist with documentation for risk management / recordables and workers compensation 

Compliance & Reporting

• Ensure compliance with employment laws
• Maintain I-9 compliance and corporate binder processes
• Assist with MVR processing and HR reporting

Operational Support

• Assist with HR projects and SOP documentation
• Coordinate communication between HR and property teams
• Support training coordination and tracking

POSITIONS FOR POSSIBLE ADVANCEMENT

Human Resources Manager 

Requirements

PRE-REQUISITES

• Associate’s or Bachelor’s degree in Human Resources or Business preferred
• PHR/SPHR or SHRM-CP/SHRM-SCP Certification is preferred
• Bilingual preferred
• Up to 30% overnight travel may be required

ESSENTIAL FUNCTIONS

• Must maintain a valid Drivers License and Motor Vehicle Insurance
• Must be able to speak and read English proficiently
• Consistently demonstrate professionalism, honesty, and trustworthiness in all interactions
• Must be tactful and discreet in the daily performance of duties and responsibilities and maintain confidentiality

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Exceptional interpersonal, communication, and negotiation skills. Ability to interact with, support and build relationships with all levels of management
• Excellent organizational skills with ability to prioritize work and work independently in a fast-paced environment with pressures of deadlines
• Proficiency in HR software (HRIS) and Microsoft Office 365 Suite
• Strong analytical skills and the ability to interpret HR data (metrics) to drive decision-making
• Knowledge of federal, state, and local employment, wage and salary laws and regulations
• Ability to evaluate and identify training and development needs, with a strong understanding of organizational development theories and practices
• Ability to recognize and minimize potential risks to the organization, especially related to workplace safety and health

WORKING CONDITIONS/SPECIAL REQUIREMENTS

• Priorities and workloads are subject to change requiring flexibility and the acceptance of non-routine assignments
• Standard workdays are Monday through Friday. Occasional evening and weekend work may be required as job duties demand