Executive Meeting Manager

Description

Join the Hyatt Regency Lisle Near Naperville! 

Experience the best of suburban hospitality at Hyatt Regency Lisle near Naperville, a vibrant retreat located just minutes from downtown Naperville and major Chicago business and leisure destinations. Our hotel blends modern comfort with genuine service, offering spacious suite-style guestrooms, an indoor pool, fitness center, complimentary self-parking, and a contemporary restaurant and lounge.

As a valued member of our team, you’ll help create memorable experiences for every guest—supporting them from arrival to departure with warmth, professionalism, and a true commitment to hospitality. We foster an environment where you can learn, grow, and make a meaningful impact each day.

About Vinayaka Hospitality

Founded in 2008, Vinayaka Hospitality is built on innovation, intelligence, and compassion. Our team combines a passion for service with operational excellence, proudly managing 12 properties across multiple markets in collaboration with respected brands such as Hilton, Marriott, and Hyatt.

We operate with a proactive, growth-minded approach—constantly seeking new opportunities, refining our strategies, and empowering our teams. Our success is driven by strong partnerships, responsive leadership, and a deep commitment to elevating the hospitality experience.

ESSENTIAL FUNCTIONS

The Executive Meeting Manager is responsible for generating business, strengthening client relationships, and ensuring successful execution of events. Key responsibilities include:

Sales & Client Development

• Maintain strong relationships with existing customers while actively developing new business.
• Consistently solicit new clients through phone calls, emails, networking, and local outside sales efforts.
• Manage account details to ensure all aspects of solicitation, contracting, and closing are accurately documented.
• Conduct property tours and prepare materials for site inspections.
• Facilitate competitive set tours and build professional relationships to encourage referrals.
• Attend industry-related meetings, networking events, and community functions to promote the hotel.
• Review competition reader boards regularly and develop leads from market intelligence.
• Respond to all sales leads within 24 hours.

Event Planning & Execution

• Work closely with clients to identify needs and design tailored event programs.
• Responsible for full detailing of events, including preparing Banquet Event Orders (BEOs).
• Partner with the Banquet Supervisor and operational teams to ensure flawless event execution.
• Welcome group contacts upon arrival and remain available throughout events to ensure satisfaction.

Performance Management & Reporting

• Meet or exceed budgeted goals for food, beverage, room rental, and audio/visual revenue.
• Complete required monthly forecasting and reporting accurately and on time.
• Manage workload effectively with strong attention to detail.
• Conduct weekly sales calls to maintain relationships and solicit new opportunities.
• Responsibilities may evolve based on the needs of the hotel.

Requirements

Knowledge, Skills & Abilities

Candidates must possess the following competencies and be able to demonstrate their ability to perform the essential functions with or without reasonable accommodation:

• Ability to speak, read, write, and understand the primary language(s) used in the workplace.
• Strong verbal and written communication skills.
• Ability to work independently and as a leader within a team environment.
• Basic computer proficiency (Microsoft Office, CRM systems, email platforms, etc.).
• Knowledge of hotel operations, competitive markets, and local demand drivers.
• Strong commitment to delivering exceptional guest satisfaction.
• Ability to make effective decisions with general policy guidelines and minimal supervision.

AVAILABILITY

Vinayaka Hospitality operates 24/7. This position typically works Monday through Friday, with schedule variations based on business needs.

• Weekend or holiday shifts may occasionally be required.
• Business levels determine weekly hours, and schedule adjustments may occur to meet operational and client demands.