HUMAN RESOURCES MANAGER

Description

Job Description: Manages all Human Resources functions for Wilson County Auto

Essential Duties:

Head hiring process and all subsequent follow through.

• Create entire hiring process for every position in the companies.
• Manage and maintain standardized job descriptions and pay plans for all team members in the companies.
• Confirm all processes have been followed to create or maintain an open position with the General Manager.
• Advertise for open positions in appropriate channels.
• Assist managers seeking a new team member with the interview process.
• Ensure that candidates are properly followed up with and set appointments for interviews.
• Conduct preliminary phone interviews as needed depending on position and hiring manager.
• Ensure that all required testing and paperwork is complete before a position is offered. This includes but is not limited to:
• Application
• Personality Test (if applicable)
• References and Responses
• Ensure that all required testing and paperwork is in the personnel file after a position is offered and employee starts (exceptions for certain situations can be made with owner’s approval). This includes but is not limited to:
• Driver’s license copy 
• MVR (if applicable) 
• Drug screening results 
• Background check results
• E-Verify confirmation
• New Hire Reporting confirmation
• Will set up new hires to succeed through the following:
• Onboarding on first day of employment
• Compensation Plan & Job Description Review
• Review list of log ins
• Apply for sales license (if applicable)
• Review policies
• Dress code
• Parking
• Harassment
• Smoking
• Phones
• Tour of all locations ii. Ordering their name tag and business cards promptly.
• Training
• Provide updated employee handbook to new team members
• Insure new employees understand our phones and are set up on our computer systems
• Manage all training related to the company and the new team member’s job.
• Some examples are harassment training offered by our insurance companies, all hands training related to compliance, OSHA, etc.
• Maintain and update all team member personnel files and records
• Maintain all records pertaining to important dates. These include but are not limited to:
• Birthdays
• Anniversaries
• Review Dates
• Vacation Days Used & Available
• Pay Raise Dates ii. Keep record of and reports excessively late or absent team members.
• Maintain confidential personnel files on all team members. Confirm that existing team members have complete paperwork so that our files are 100% up to date at all times.
• Manage enrollment in all insurance and assist team members with enrollment, disenrollment, COBRA, etc.
• Maintain accurate records for Workers Compensation claims from first incident report through final claim. Keep record of all accidents and injuries in OSHA 300 report.
• Manage billing for team member insurance products.
• Create, maintain, and share vacation schedules with management.
• Resolving Conflicts
• Work with managers to deal with problem team members. Create a formal write-up system that works company wide. Witness and document all counseling with team members on job performance or other occasions where written record are considered necessary.
• Ensure absent team members’ desk is covered during sick/vacation/personal time.
• Aid in verbal termination notice to team members.
• Maintain a process for termination of problem team members that ensures compliance and proper treatment for the terminated team member. Conduct, record, and share information collected in exit interviews. Collect all company property before the team member leaves (keys, computers, confidential information, etc.) Process all necessary paperwork including separation notice & termination of insurance.
• Assist management in any team member concern.
• Act as a liaison between the team member and insurance companies if there is a problem.
• Assist management in conducting team member reviews as needed.
• Responsible for Departmental Staffing.
• Employee Benefits Administration
• 401k, Insurance, PTO, Any future benefit
• Current benefits vs. Alternative or Additional Benefits
• Maintain records of interviewed candidates.
• Be an expert and assist with all aspects of FMLA.
• Ensure companies maintain compliance with our Drug Free Workplace Program.
• Assist with (T)OSHA compliance and respond to any inquires from (T)OSHA.
• Respond to inquiries for information on current or former employees when appropriate.
• Maintain employee handbook to ensure compliance with all current policies and laws.
• Respond to unemployment claims.
• Develop and maintain relationships with community sources for employees.
• Remain current on HR laws, business trends, and best practices.
• Develop and use employee metrics to assist in business development/strategy.
• Other duties may include but are not limited to:
• Study characteristics and traits that are best for success in particular jobs. Make recommendations to management based on those studies during the interview process.
• Help create awards and recognitions in all departments. Notify General Manager and Dealer when special recognition is called for. 
• Assist Office Staff when requested.
• Other duties as assigned.

Note:

This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, technological developments).

_____________________________________________________________________________________

TeamMember Date