Religious Education Administrative Assistant

Description

Position Overview

Christ the King seeks a dedicated and organized Part-Time Religious Education Administrative Assistant to join our Faith Formation Department. This role provides essential support in managing student records, tracking attendance, and preparing class materials per the Director of Faith Formation’s direction. Additionally, the assistant will play a key role in supporting the DFF in preparing the students for the sacraments of First Reconciliation, First Communion, and other religious milestones. The ideal candidate will possess knowledge of Catholic sacramental requirements, strong administrative skills, and a commitment to supporting the spiritual growth of our parish adults and students.

Ministerial Character

The Pastor is the visible principle and foundation of unity in the parish of Christ the King Catholic Church which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

Positions employed at Christ the King Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

Requirements

Key Responsibilities

• As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Christ the King Catholic Church in both your professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Maintain and update the faith formation database, ensuring accurate records of student registration, class attendance, and sacramental preparation progress.
• Assist in the preparation and distribution of class materials, including calendars, rosters, and lesson plans.
• Track and report student attendance for weekly faith formation classes and sacramental preparation programs.
• Provide administrative support for catechists and volunteers, including photocopying, organizing supplies, and managing communication.
• Assist in acquiring and managing sacramental records of all students needing to celebrate Sacraments or who are new to the program.
• Occasionally provide support for First Reconciliation, First Holy Communion, Confirmation, and OCIA/OCIC classes as needed,
• Communicate effectively with parents, catechists, and parish staff to address inquiries and provide information regarding the faith formation program.
• Uphold the values and mission of the Catholic Church and ensure a respectful and faith-centered atmosphere.

Qualifications

• Minimum of a high school diploma or equivalent skills and knowledge.
• Previous experience in an administrative or clerical role, preferably in a religious or educational setting.
• Proficiency in Microsoft Office (Word and Excel) and database management systems.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.
• Familiarity with Catholic traditions, teachings, and sacramental preparation preferred.
• Must pass a background check and complete diocesan safe environment training.
• Bi-lingual in Spanish is preferred.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

 Working Conditions:

· All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. 

· The Parish is an at-will employer.

· All buildings and vehicles owned by the Parish are tobacco free.

· Working in a fast-paced environment with priorities and plans that may change rapidly.

· Working on weekends, evenings, and some holidays may be required.

· Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations. 

· Will be required to adhere to established dress codes and conduct standards.

Work Schedule

• Part-time position, approximately 20 hours per week, including some weekends and evenings for classes and events.