EXECUTIVE ASSISTANT

Description

Executive Assistant

The Council on Recovery is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative, operational, and strategic support to our executive leadership team. This pivotal role ensures the smooth functioning of organizational activities, facilitates effective communication, and helps uphold the organization’s mission, values, and confidentiality standards. If you are detail-oriented, resourceful, and committed to making a meaningful impact in a dynamic environment, we invite you to join our team.

Key Responsibilities:

• Manage complex calendars, schedules, and meeting logistics for executive leadership, ensuring optimal time management and prioritization.
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Serve as a point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Handle correspondence, emails, and phone inquiries on behalf of executives, ensuring timely and appropriate responses.
• Assist with travel arrangements, itineraries, and expense reporting to support organizational efficiency.
• Support special projects and initiatives as assigned, contributing to strategic planning and execution.
• Maintain organized filing systems, records, and documentation to ensure easy retrieval and compliance.
• Facilitate effective communication across departments and with external partners to promote organizational cohesion.

Skills and Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within a nonprofit organization.
•  Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism, attention to detail, and problem-solving skills.
•  Bachelor’s degree or equivalent experience preferred.

The Council on Recovery values a diverse and inclusive workplace and offers opportunities for growth and development. Join us in making a difference in the community by supporting our leadership and advancing our mission to promote recovery and well-being.

Requirements

Deliverables & Performance Expectations

• The Executive Assistant is expected to deliver:
•  Accurate, timely, and professional administrative support.
• Well organized documentation and records.
• Proactive problem solving and effective prioritization.
•  Consistent adherence to confidentiality and organizational values.
• Positive, professional representation of executive leadership and The Council on Recovery.

Qualifications & Experience Requirements

• Minimum of 5 years of executive level administrative experience, preferably within nonprofit.
• Exceptional written and verbal communication skills with a polished, professional demeanor.
•  Strong organizational, time management, and multitasking capabilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom).
• Demonstrated ability to exercise discretion, judgment, and tact in confidential matters.
•  Self-directed, adaptable, and effective both independently and in collaborative settings.
•  Bachelor’s degree preferred, or equivalent combination of education and experience.
• Demonstrated experience supporting C-suite executives and working with boards of directors, advisory councils, or committees.
• Experience coordinating multiple boards simultaneously (preferred).

Professional Standards

The Executive Assistant shall consistently uphold The Council on Recovery’s mission, values, and culture of compassion, collaboration, and excellence in all professional interactions.