Administrative Assistant

Description

Position Summary:

Provides administrative and clerical support services to facilitate the smooth operation of the business and support Empire Management Group’s vision, mission, and core values.

Duties and Responsibilities:

• Provides support services including computer processing, typing, composing, and proof-reading correspondence, filing documents for Management and staff
• Greets patients and visitors and direct them to the appropriate person or department
• Manage information flow in a timely and accurate matter
• Answers inquiries and takes concise phone messages. Refers callers/visitors to appropriate individuals
• Opens, sorts, and distributes mail appropriately
• Shipment receiving and processing
• Attends meetings as assigned
• Gathers information and develops summaries as requested. Compiles reports from existing records
• Schedules/coordinates meetings, appointments
• Run various errands as needed
• Sets up and cleans up conference rooms for meetings as needed
• Inventory management
• Office supply budget
• Maintains strictest level of confidentiality
• Represents Empire Management Group in a manner that ensures a positive service image and tone for the organization
• Assists other staff as requested
• Ability to handle multiple projects simultaneously and set priorities
• Ability to work effectively with physicians, staff, patients, external agencies
• Must demonstrate current competencies applicable to the job position

Classification:

• Full-time position, non-exempt

Starting Salary/Rate:

• $16.90-$18.00, depending on experience

Requirements

Skills:

• Maintain knowledge of organization policies, procedures, systems
• Knowledge of office management practices and secretarial procedures
• Demonstrates advanced knowledge of computer processing programs, applications, systems, and other software (knowledge of Apple programs, preferred)
• Knowledge of grammar, spelling, and punctuation to type from draft copy, review, edit reports, and correspondence
• Knowledge of basic arithmetic to make calculations, balance, and reconcile figures, and make changes accurately
• Ability to count large sums of money accurately
• Demonstrates high skill level in verbal and written communication
• Demonstrates high skill level in gathering and reporting information
• Demonstrates excellent time management skills
• Excellent organizational skills
• Develop and sustain a level of professionalism
• Exceptional interpersonal skills
• Friendly and professional demeanor

Physical Demands

• Regularly required to sit, stand, walk, speak and hear
• Sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen
• Occasionally lift and/or move up to 20 pounds

Education and Experience:

• High school diploma or equivalent

Reports to:

• Billing Manager

Qualifications:

• Minimum of one (1) years of administrative/secretarial experience
• One year with a health care organization strongly preferred
• Medical billing knowledge/experience preferred
• Typing ability 50 wpm and computer processing experience
• Occasional travel as needed
• Clean DMV record
• Bilingual in English and Spanish, preferred (read, write, speak)

Empire Management Group, Inc. is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Applicants will be required to pass a post offer background check and credit check.