5-10

Trusts & Estates Legal Secretary

4/3/2026

Provide administrative support to attorneys, including document preparation, calendar management, and client correspondence. Coordinate new client onboarding, maintain records, and assist with firm systems and CRM management.

Salary

30 - 38 USD

Working Hours

40 hours/week

Company Size

51-200 employees

Language

English

Visa Sponsorship

About The Company

Since the firm was established in the mid-1990s, Boutin Jones has held true to its founding principle—provide clients sophisticated legal expertise coupled with extraordinary personal attention. In 2010, the firm added 18 seasoned lawyers, formerly with McDonough Holland and Allen PC, to complement and add depth to its existing practice areas. Comprised of leading attorneys with diverse and distinguished backgrounds, Boutin Jones' success and expertise in corporate and securities transactions, intellectual property, real estate, secured transactions, bankruptcy, tax, estate planning, employment law, health care and litigation is well known throughout the legal and business communities in Sacramento and Northern California. Our principals have long been recognized as experts in business litigation, business counseling, taxation, real estate and securities transactions. The attorneys at Boutin Jones solve legal issues efficiently and effectively, and assist clients in creating and implementing their business goals and personal visions.

About the Role

Description

At Boutin Jones, our people are our greatest asset. We foster a collaborative, supportive environment where professionalism, growth, and a positive workplace culture go hand in hand. We value legal excellence, strong client service, and creating a workplace where employees can thrive.

We are seeking a detail-oriented Trusts & Estates Legal Secretary. This role is ideal for individuals who are organized, proactive, and interested in pursuing a career in the legal profession.

This is a full-time, non-exempt, in-office position with competitive pay and benefits.

$30.00–$38.00/hour (DOE)
Annual bonuses
Medical (95–100% employer-paid for employee)
Dental & vision insurance
100% employer-paid long-term disability & life insurance
Generous vacation, sick leave, and holidays
Annual cost-of-living adjustments
401(k) with match + profit sharing
Parking or bus pass provided

Key Responsibilities

Provide administrative support to attorneys
Prepare and manage legal documents and client communications
Coordinate new client onboarding and maintain records
Manage calendars, calls, and correspondence
Greet clients and provide excellent customer service
Handle filing, mail distribution, and document organization
Assist with firm systems, data entry, and CRM management
Support additional attorneys as needed

Requirements

Strong writing skills (grammar, spelling, punctuation)
Excellent communication and client service skills
Highly organized and detail-oriented
Proficient in Microsoft Office Suite
Professional, proactive, and able to take initiative

Preferred Qualifications

5+ years of administrative experience (law firm preferred)
College degree
Familiarity with California court filings and probate processes
Experience with estate planning, trust administration, or probate
Notary Public (or willingness to obtain)

Key Skills

Legal document preparationClient communicationCalendar managementCustomer serviceFilingData entryCRM managementWriting skillsMicrosoft Office SuiteProbate processesEstate planningTrust administrationNotary publicCalifornia court filings