Accounting Specialist

Description

POSITION TITLE: Accounting Specialist 

FLSA STATUS: Non-Exempt

MANAGER JOB TITLE: Sr. Accounting Manager  

FTE STATUS: Full-Time

DEPARTMENT: Finance 

ISSUE DATE: April 2026

EXCELTA

Excelta is a premier manufacturer of precision hand tools, specializing in tweezers, pliers, cutters, and small assembly instruments. With over 60 years of expertise, our tools are engineered to meet the highest standards of precision, reliability, and durability. Trusted by professionals in electronics, aerospace, medical device manufacturing, and other industries, Excelta offers a comprehensive range of products designed for intricate and delicate tasks. Our commitment to quality ensures that each tool delivers exceptional performance, making Excelta a trusted name in precision hand tools.

JOB SUMMARY/PURPOSE

The Accounting Specialist is responsible for managing both customer receivables and vendor payables processes, ensuring accuracy, timeliness, and compliance with company policies. This role supports overall cash flow by overseeing collections, cash application, invoice processing, and vendor coordination in a fast-paced, high-volume environment.

KEY COLLABORATORS

• Finance 
• Purchasing
• Vendors

KEY TASKS AND RESPONSIBILITIES

Accounts Receivable (AR)

• Monitor accounts receivable balances and customer aging reports 
• Manage collections activities and follow up on past-due accounts 
• Apply and reconcile customer payments (ACH, wire, check, credit card) 
• Investigate and resolve unapplied cash, discrepancies, and short payments 
• Support customer credit monitoring and evaluate payment trends 
• Investigate and resolve customer disputes, deductions, and chargebacks 
• Partner with the Accounting Manager to align collections strategies with customer relationships
• Prepare AR aging reports, collection metrics, and cash flow insights

Accounts Payable (AP)

• Process vendor invoices, ensuring proper coding, accuracy, and approvals 
• Review invoices for completeness and compliance with company policies 
• Monitor open payables and ensure timely invoice processing and issue resolution
• Reconcile vendor statements and resolve discrepancies or missing invoices 
• Serve as primary point of contact for vendor inquiries regarding invoices and payment status
• Retrieve and provide invoice copies or supporting documentation upon request 
• Maintain accurate vendor records, including contact and tax documentation 
• Coordinate with the Accounting Manager on payment timing, priorities, and escalations 
• Partner with the Purchasing team to resolve invoice discrepancies and ensure proper documentation

General Accounting & Close Support

• Support month-end and year-end close processes for AR and AP
• Assist with account reconciliations and general ledger tie-outs
• Maintain organized financial records and documentation
• Follow and support internal controls and audit requirements related to AR and AP processes

Systems & Process Improvement

• Utilize ERP systems to manage AR and AP activities and ensure data accuracy 
• Maintain accurate customer and vendor master data 
• Proactively identify and implement improvements to workflows, automation, and reporting
• Support system enhancements and process improvement initiatives 

Cross-Functional Collaboration

• Work closely with the Accounting Manager to manage customer accounts and collections strategies
• Collaborate with the Purchasing team on vendor and invoice-related matters
• Communicate with vendors and internal stakeholders to resolve invoice and payment inquiries
• Escalate risks, delays, or discrepancies to management as needed 

Requirements

EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• Equivalent experience may be considered

Experience

• 3–5 years of experience in accounts receivable, accounts payable, or general accounting
• Experience in a B2B or manufacturing environment preferred
• Experience managing both AR and AP functions preferred
• Technical Skills
• Proficiency in ERP systems and accounting software
• Strong Microsoft Excel skills (pivot tables, lookups, data analysis)
• Experience with electronic payments, billing systems, or EDI preferred
• Understanding of accounting principles and financial processes

Soft Skills

• Strong communication and interpersonal skills
• High attention to detail and accuracy
• Strong organizational and time management abilities
• Problem-solving mindset with ability to resolve discrepancies
• Ability to manage multiple priorities in a fast-paced environment
• Strong sense of ownership and accountability

TRAITS, ATTRIBUTES & COMPETENCIES 

• Attention to Detail –Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Accuracy is an absolute in this position.
• Collaboration – Works with fellow employees, is direct and focused.
• Communication – Skilled at focused and direct communication, economy of words. 
• Drive for results – Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence.
• Initiative – Self-starter, knows what needs to be done and keeps their focus on correctly and accurately moving product out the door.  
• Problem Solving – Thinks through the situation at hand and draws on past instruction and best practice to try and resolve a problem before asking for help.
• Reliability – Demonstrates a high level of dependability in all aspects of the job.

Physical Demands | Work Environment | Tools

• Work Location: 100% onsite    
• Work Schedule: 40 hours / week Monday – Friday

Physical Conditions of Employment:

Sitting, standing and/or walking 80-90% time

Kneel, crouch, reach, climb, walk, constant use of hands

Speak, hear, read, write in English 

Constant use of computer, keyboard and mouse

Must be able to lift a minimum of 50 lbs. on regular basis  

Tools Utilized:

Personal computer and software systems such as Syspro, Microsoft Office suite, etc.

Standard office equipment: telephone, copier/scanner, and others as required.