Deputy Director (Asset & Estate Management) | NAFSA

4/4/2026

The Deputy Director will lead asset lifecycle management, fleet operations, and facilities oversight to ensure operational efficiency and audit compliance. They are responsible for establishing administrative service standards, managing vendor performance, and maintaining centralized asset and logistics records.

Working Hours

40 hours/week

Company Size

51-200 employees

Language

English

Visa Sponsorship

About The Company

Pakistan Single Window (PSW) is Company registered with SECP under Section 42 of the Companies Act 2017 and is notified as the Operating Entity for the PSW system under the PSW Act, 2021. Pakistan has committed to develop and launch its NSW by 2022, aptly called Pakistan Single Window (PSW) with Pakistan Customs being designated as the ‘Lead Agency’ by the Prime Minister’s Office for development of this important reform initiative. Accordingly, Federal Board of Revenue (FBR) has established a Program Management Office (PMO) in Customs Wing to coordinate and supervise this initiative. A Single Window is a facility that allows parties involved in trade and transport to lodge standardized information and documents with a single-entry point to fulfill all import, export, and transit-related regulatory requirements. If information is electronic, then individual data elements should only be submitted once. Pakistan Single Window will help reduce the time and cost of doing business in Pakistan and make trade related business processes more efficient, transparent and consistent. Although the concept is primarily aimed at integrating and strengthening trade related government to government (G2G) and business to government (B2G) interactions, it also incorporates certain B2B transactions in particular those related to port operations, trucking, and warehousing. PSW is a collaborative effort led by customs but involving multiple public and private sector stakeholders including regulatory authorities, traders, freight forwarders, banks, terminal operators, and transporters etc.

About the Role

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities:

Lead NAFSA’s asset lifecycle management including acquisition coordination, asset tagging, custody controls, movement tracking, periodic verification, maintenance planning, and disposal/condemnation processes in coordination with Finance & Procurement.
Maintain centralized asset registers ensuring reconciliation with financial records and full compliance with audit and governance requirements.
Conduct periodic physical asset verification exercises and ensure timely investigation and resolution of discrepancies with complete documentation.
Oversee facilities and estate management for headquarters and field formations including maintenance, utilities, workspace planning, infrastructure readiness, and vendor-managed service oversight (security, janitorial, maintenance services).
Establish and enforce administrative service standards, SOPs, documentation controls, and turnaround benchmarks across general administration functions.
Supervise general office administration including coordination of support staff, workplace services, office supplies governance, and routine facilities operations.
Lead fleet and transport management including vehicle allocation controls, trip authorization protocols, utilization monitoring, fuel oversight, maintenance scheduling, logbook management, insurance coordination, and accident reporting compliance.
Maintain fleet cost analytics (fuel consumption, repairs, maintenance, utilization ratios) and recommend operational efficiency improvements and cost control measures.
Oversee travel and logistics governance including authorization controls, documentation discipline, coordination support for official visits, inspections, trainings, and operational deployments.
Monitor vendor performance across administration, facilities, and fleet services ensuring compliance with contract terms, service-level standards, and cost discipline.
Identify administrative and asset-related risks (asset loss, fleet misuse, vendor underperformance, documentation gaps) and implement structured preventive and corrective controls.
Prepare periodic dashboards and reports covering asset status, verification outcomes, fleet utilization, vendor performance, and administrative service metrics for management review.
Ensure audit readiness of all asset, fleet, and administrative records and support internal/external audit processes.
Perform any other duties assigned by the Director HR & Administration.

Education:

Bachelor’s / Master’s degree (Minimum 16 years education) in Business Administration, Public Administration, Engineering, Supply Chain, or a related discipline (HEC-recognized).

Experience:

Minimum 8 years of overall professional experience, with at least 5 years of relevant experience in asset & facilities management, general administration, fleet/logistics, or support services governance.
Demonstrated experience in documentation control, vendor/service management, and compliance/audit readiness in a governance-driven environment.
Knowledge of public sector asset management practices, internal controls, and audit requirements will be preferred.

Key Skills

Asset managementFacilities managementFleet managementLogisticsGeneral administrationVendor managementAudit complianceRisk managementProcurement coordinationDocumentation controlSOP developmentCost controlInfrastructure readinessData reportingPhysical asset verification