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Office / Administrative Assistant

4/7/2026

The Administrative Assistant will support property management and leasing teams by handling administrative tasks, data entry, and office communications. They are also responsible for coordinating maintenance work orders, assisting with rent collection, and providing professional customer service to residents and visitors.

Salary

16.5 - 18.5 USD

Working Hours

40 hours/week

Company Size

501-1,000 employees

Language

English

Visa Sponsorship

About The Company

Conifer is a nationally respected builder, owner, manager, and, most importantly, trusted partner in the creation of best-in-class affordable and attainable multi-family housing communities. Conifer maintains offices in Rochester, New York City, and Long Island, New York; Mount Laurel, New Jersey; and Columbia, Maryland, while expanding into new markets across the Midwest, Southeast and Southwest to fulfill the dire need for high-quality, affordable housing. Conifer has developed over 21,000 affordable housing units across more than 300 residential communities. Voted 6th largest affordable housing owner by Affordable Housing Finance. Celebrating 50 years in business!

About the Role

Description

Administrative Assistant – Property Management (Customer Service)

Pay Range: $16.50 - $18.50 / hour (based on experience)

Schedule: Full-Time | Non-Exempt

Start your next career step as an Administrative Assistant with Conifer, where your organizational skills and customer service mindset help create a positive resident experience every day.

In this Administrative Assistant role, you’ll support the property management and leasing team while delivering exceptional customer service to residents, applicants, and visitors. If you enjoy a fast-paced office environment and working with people, this is a great opportunity to grow your career.

What You’ll Do

As an Administrative Assistant in Rochester, NY, you will:

Deliver professional, responsive customer service to residents, applicants, and vendors
Support leasing efforts, including assisting with tours and applicant follow-up
Manage administrative tasks such as filing, data entry, and document organization
Coordinate and process maintenance work orders
Answer phones, manage correspondence, and handle office communications
Assist with rent collection and posting payments
Maintain schedules, calendars, and office workflow

What You Bring

1+ year of administrative or office experience with strong customer service skills
Strong communication, organization, and multitasking abilities
Attention to detail and accuracy in data entry and reporting
Proficiency in Microsoft Office (Word, Excel, Outlook)
Must be bilingual - able to communicate effectively in English and Spanish

Nice to Have:

Property management or leasing experience
Knowledge of HUD, Section 8, or LIHTC
Yardi or similar software experience

Why Join Conifer?

Competitive hourly pay with growth potential
Hands-on experience in property management and leasing
Team-oriented environment with strong support
Opportunity to build a long-term career in housing

About Conifer

For 50 years, Conifer Realty has developed, owned, and managed nearly 13,000 apartments across 150+ communities. Our 500-member team shares one mission: to create affordable, thriving, and sustainable communities where people feel they belong.

Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.?

Key Skills

Customer serviceAdministrative supportData entryFilingDocument organizationMaintenance work order coordinationPhone communicationRent collectionPayment postingCalendar managementMicrosoft OfficeWordExcelOutlookLeasing supportMultitasking