Accounting Analyst

Description

About Richmond Wholesale Meats

Richmond Wholesale Meats, a Pro Food Solutions company, is a trusted leader in protein distribution with over 60 years of experience serving foodservice operators, government agencies, and global partners. Based in Richmond, California, we specialize in high-quality meat products, custom processing, and dependable service. As part of the Pro Food Solutions family, we are committed to operational excellence, customer focus, and building the future of food through innovation and integrity.

Position Summary

We are seeking a meticulous Accounting Analyst with a strong accounting background and a primary focus on Accounts Payable analysis and reconciliation. This role will be responsible for managing AP processes, performing detailed financial analysis, reconciling vendor and balance sheet accounts, and ensuring accuracy across multiple entities.

The ideal candidate will combine strong analytical skills, accounting knowledge (conceptual and applied), and system expertise to monitor vendor activity, identify discrepancies, and improve accounting processes. This position will primarily support AP operations while ensuring accurate reporting and reconciliations within the accounting function.

Strong Microsoft Excel skills, along with direct experience in Microsoft Business Central and QuickBooks, are required. This role requires someone comfortable working in a multi-company accounting environment and collaborating with cross-functional teams to ensure accurate financial reporting.

Key Responsibilities

Accounts Payable Analysis & Processing

• Perform three-way matching of purchase orders, vendor invoices, and receiving documentation for product purchases.
• Review, code, and process vendor invoices while ensuring accuracy and proper approvals.
• Analyze vendor balances, payment activity, and AP aging reports to identify discrepancies or unusual trends.
• Investigate and resolve invoice discrepancies, duplicate payments, and vendor account issues.

Reconciliation & Financial Analysis

• Perform vendor statement reconciliations and investigate variances.
• Reconcile AP subledger to the General Ledger on a regular basis.
• Prepare and review balance sheet reconciliations related to AP and accrued expenses.
• Support month-end and year-end close by preparing accruals, reconciliations, and supporting analysis.
• Use Excel and ERP reporting tools to analyze financial data and identify trends or process improvements.

Systems, Reporting & Process Improvement

• Maintain accurate accounting records in Microsoft Business Central and support accounting functions in QuickBooks where applicable.
• Utilize Microsoft Excel for data analysis, reconciliations, and reporting (pivot tables, lookups, etc.)
• Develop and maintain AP reports and reconciliation schedules to improve visibility into vendor activity.
• Identify opportunities to improve AP processes, internal controls, and system workflows.
• Support internal and external audits by preparing reconciliation schedules and supporting documentation.

Operational Efficiency & Communication

• Ensure timely communication and follow-up on all email requests and unresolved tasks.
• Actively collaborate with departments to foster a positive, productive work environment and support the company’s mission.
• Adhere to all Richmond Wholesale policies and compliance regulations, ensuring operational excellence.

Minimum Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Economics or Business. 
• Experience: 
• 3+ years of accounting experience, with a strong emphasis on Accounts Payable, account reconciliation, and financial analysis, including AP aging and month-end closing.
• 1+ years of direct experience with three-way matching (purchase order, invoice, receiving). 
• Technical Skills:
• 1+ years of Microsoft Business Central 
• Advanced Excel skills (pivot tables, formulas, financial data analysis)
• Proficiency with Microsoft Office Suite

Preferred Qualifications

• QuickBooks experience
• Industry Experience: wholesale, manufacturing, food & beverage

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication & Comprehension

• Communicates clearly and effectively, both verbally and in writing.
• Demonstrates professional writing skills and the ability to correspond clearly.
• Exhibits strong public speaking skills to represent Richmond Wholesale to various stakeholders.

Problem Solving

• Analyze data and situations to solve routine and complex problems.
• Demonstrate organization and prioritization.
• Apply sound judgment and decision-making skills to resolve issues.
• Maintains professionalism and composure under pressure.

Physical & Sensory Abilities

• Frequently required to sit, stand, and walk, with occasional lifting and bending.
• Capable of hearing and speaking effectively for communication purposes.

WORKING CONDITIONS
The work environment is a climate-controlled office setting, well-lit with a moderate noise level.

Equal Employment Opportunity

Richmond Wholesale Meats, a Pro Food Solutions company, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, gender, sexual orientation, pregnancy, childbirth or related medical condition, marital status, religion, age, disability, gender identity or expression, genetic information, or service in the military or any other class protected by local, state or federal law