Human Resources Assistant

Description

**Please note that we will follow-up to your application via email. Often those emails are captured in Junk Mail. Please check your email frequently for communication from us regarding your application.**

Are you a self-motivated and highly resourceful person who is capable of dominating the markets we serve? Do innovation, information, and teamwork excite you? Are you an avid learner who is always looking to improve?

Who We Are:

• Locally and independently owned company founded in 1991.
• The leading commercial real estate firm in Idaho.
• TOK employee voting has catapulted the company into the public spotlight - grabbing the honors as one of the Top Companies in the Treasure Valley and winning Idaho's Best Places to Work for eighteen (18!) consecutive years. We encourage you to join our team and see why!

TOK is seeking a talented Human Resources Assistant who will provide administrative and operational support to the Human Resources team, with key areas of focus including talent acquisition, employee lifecycle management, and employee engagement and recognition. This role plays an integral part in ensuring accurate employee data, smooth HR processes, and a positive employee experience.

As a Human Resources Assistant, a typical day includes performing these essential duties and responsibilities:

• Coordinate recruitment activities, including job postings, candidate sourcing, interview scheduling, and candidate communication.
• Conduct phone and in-person interviews, communicating timely feedback and status updates to hiring managers.
• Manage Applicant Tracking System to maintain accurate and organized candidate data.
• Perform onboarding tasks including conducting background and reference checks, entering new hires into various HR systems, and completing new hire compliance paperwork.
• Support department functions including benefits administration, payroll data entry, and maintaining the internal HRIS.
• Create, edit, and maintain various templates including quarterly goal and performance reviews & annual business plans.
• Maintain accurate and up-to-date employee records, supporting HRIS administration including data entry, audits, reporting,      and troubleshooting basic system issues.
• Respond to routine employee inquiries, escalating issues as needed.
• Coordinate employee recognition and engagement initiatives, including spot recognition, birthday and anniversary celebration, and quarterly and annual awards.
• Assist with company culture efforts: holiday and seasonal office activities, company events, & special event recognition.
• Provide legendary customer service to all clients, internal and external.
• Reliable and predictable attendance required.
• Other duties as assigned by Management.

Requirements

Essential knowledge, skills and abilities needed to succeed:

• Bachelor’s degree in Human Resources, Business Administration, or a related field in-progress or completed.
• 1 year of experience in an HR administrative or support role desired. Experience in a professional office environment preferred. 
• Moderate to advance skill in Microsoft Word, Excel and Outlook.
• Strong organizational and time-management skills required.
• Excellent communication and interpersonal skills, with a customer-service mindset and focus on employee experience required.
• Moderate to advanced skill in Microsoft Word, Excel, and Outlook.
• Ability to multi-task in a fast paced environment while maintaining a positive attitude in difficult situations. Sense of humor required!
• Ability to remain professional while occasionally working in stressful situations.  

Essential physical abilities required:

• Must be able to remain in a stationary position at least 70% of the time, occasionally move about the office to access necessary materials, and operate a computer and other office equipment.
• Must be able to lift and carry objects up to 30 pounds and work in an office environment that may require walking, bending, stooping, and sitting for long periods of time.
• Must be able to frequently communicate with other individuals and be able to interpret and exchange accurate information in these situations.
• Must have sufficient visual and mental perception, which allows the employee to comprehend written work instructions, and make determination of necessary actions required to meet presentation standards.