Project Operations Manager

We are seeking a highly organized and proactive Project Operations Manager to oversee the operational coordination of active projects and ensure smooth alignment between project teams and the finance department. This role requires a strong sense of ownership, responsibility, and follow-through, with the ability to manage multiple priorities, maintain accurate reporting, and support financial and operational discipline across projects.

The ideal candidate has experience in project coordination, operations management, and finance-related processes, and is capable of driving execution while keeping stakeholders aligned.

Key Responsibilities

• Oversee the day-to-day operational coordination of active projects.
• Track project progress, timelines, deliverables, and operational requirements.
• Coordinate closely with internal teams to ensure projects are running according to plan.
• Act as the main point of coordination between project teams and the finance department.
• Monitor project budgets, spending, invoicing, payment status, and cost-related updates.
• Support budgeting, forecasting, financial tracking, and project reporting.
• Ensure all project data, records, and documentation are accurate and up to date.
• Identify operational or financial risks and escalate issues in a timely manner.
• Follow up with stakeholders to ensure accountability and completion of action items.
• Improve workflows, reporting structures, and coordination processes across projects.
• Prepare regular project and financial status reports for management.
• Maintain strong control over project organization, priorities, and cross-functional communication.

Requirements

• Bachelor’s degree in Business Administration, Finance, Operations Management, Project Management, or a related field.
• Proven experience in project coordination, operations, or project management.
• Strong understanding of finance processes, budgeting, cost tracking, and reporting.
• Excellent organizational and multitasking skills.
• Strong sense of ownership, accountability, and attention to detail.
• Ability to coordinate across departments and manage multiple active projects at once.
• Strong communication and follow-up skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Excel and project tracking/reporting tools.
• Problem-solving mindset with the ability to anticipate issues and act proactively.

Preferred Qualifications

• Experience working closely with finance teams on project-related budgets and reporting.
• Knowledge of project management tools and ERP systems.
• Experience in operational process improvement.
• PMP or other project management certification is a plus.

Key Skills

• Project coordination
• Operations management
• Budget tracking
• Financial reporting
• Cross-functional coordination
• Organization and planning
• Ownership and accountability
• Communication and stakeholder management
• Problem solving
• Attention to detail