Accounting Analyst

Description

The Accounting Analyst performs a broad range of daily, monthly, and periodic accounting functions for Beef Northwest Feeders (BNW) and Northwest Pasture Beef (NWPB). This role is central to the finance team’s operations, managing accounts receivable and payable workflows, processing check runs and wire payments, completing bank reconciliations, and supporting month-end close activities. The position requires a high degree of accuracy, strong organizational skills, and the ability to manage recurring transactional volume across multiple entities within NetSuite.

This position is based in Beef Northwest’s North Powder, Oregon office and operates in a professional office environment. The role involves daily coordination with internal departments, vendors, and banking partners. Occasional travel to other company locations may be required.

Key Responsibilities

Accounts Receivable

• Process daily check deposits for BNW and NWPB and record transactions in NetSuite.

• Receive and apply customer payments from retail lockbox, ACH, and other payment channels in NetSuite on a daily basis.

• Review and reconcile intercompany accounts receivable balances on a weekly basis.

• Audit AR and NR accounts for BNW and NWPB monthly to ensure payments are applied to the correct accounts.

• Prepare and process IT outside invoicing and Carlton Farms billing on a monthly basis.

Accounts Payable

• Enter overhead and miscellaneous payables in NetSuite and prepare for check runs on a daily and as-needed basis.

• Print and process procurement checks, proceeds checks, outside cattle checks, and miscellaneous checks daily, recording all entries on the wire log in NetSuite.

• Complete semi-monthly check runs for both BNW and NWPB.

• Process purchase card payments for attorney invoices, vehicle registration renewals, and other recurring expenses.

• Pay recurring vendor invoices including Verizon, GetNet, and OTEC bills across applicable entities.

• Perform lien searches as needed and reconcile voided checks in NetSuite monthly.

Banking

• Complete daily banking entries in NetSuite for both BNW and NWPB, ensuring accurate cash position reporting.

Month-End Close

• Perform monthly bank reconciliations for BNW and NWPB accounts.

• Verify intercompany note balances for sweep accounts (NBX, WHB, WCC) and prepare the monthly note summary for customers.

• Mail and email customer statements for BNW and NWPB.

• Reconcile the company purchase card and file prior-month payables documentation.

• Complete monthly housing spreadsheet coding in NetSuite, and process Circle and Loader lease movements.

• Process monthly entries for CNB staffing hours, mileage reimbursements, vehicle odometer tracking, and vendor payments (Hernan, John Deere loaders).

• Review and reconcile outstanding checks, outstanding accounts, principal/interest entries, and account 28010 tie-out.

• Monitor check and envelope inventory and reorder as needed for BNW and NWPB.

Vendor & Compliance Administration

• Maintain the vendor and customer master records in NetSuite, ensuring data accuracy and completeness.

• Assist with annual preparation of 1099s and conduct quarterly W-9 audits to ensure compliance.

• Maintain the vehicle registration tracker and process renewals as needed.

Requirements

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.

• Two or more years of experience in accounts receivable, accounts payable, or general accounting preferred.

• Proficiency in NetSuite or comparable ERP/accounting software strongly preferred.

• Strong Microsoft Excel skills and comfort working with high-volume transactional data.

• Excellent attention to detail with the ability to manage multiple recurring deadlines.

• Effective communication skills for coordinating with vendors, customers, and internal teams.

Competencies

• Attention to Detail: Ensures accuracy in daily transactions, reconciliations, and month-end reporting across multiple entities.

• Organizational Skills: Manages a high volume of recurring tasks with varying frequencies—daily, weekly, monthly, and quarterly—without missing deadlines.

• Reliability: Delivers consistent, dependable work product that the finance team and leadership can count on.

• Problem Solving: Identifies discrepancies in accounts, payments, and reconciliations and resolves them efficiently.

Integrity: Handles confidential financial information with discretion and professionalism.