Justice Court Judicial Assistant I

Description

Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment.

Position Summary

The Judicial Assistant I is an entry-level position within the Justice Court system, responsible for providing clerical and administrative support to the court. This role involves daily interaction with the public, court officials, attorneys, and defendants, and requires a high level of professionalism, accuracy, and efficiency in handling court processes. The position supports the general operations of the court by processing legal documents, answering inquiries, and maintaining case files.

Starting Pay: $19.60 per hour

FLSA Status: Non-Exempt

Schedule: Full-time, 40-hours per week. After training, the schedule is Monday - Thursday (10AM - 6PM) and Friday (9AM - 5PM)

Benefits: Full benefits; health, dental, and life insurance, paid time off and paid holidays, vision reimbursement plan, parental leave

Retirement: Utah Retirement Systems, Pension and/or 401(k)

Posting Close Date: May close any time after April 26, 2026

Essential Duties and Responsibilities

• Public and Agency Communication: Answer phone calls and in-person inquiries from the public, attorneys, government agencies, and defendants. Provide general information related to traffic violations, criminal cases, court procedures, and hearings.
• Legal Document Preparation: Prepare standard documents such as subpoenas, summonses, court orders, and letters for judges, attorneys, and defendants. Assist in distributing court documents and maintaining accurate records of all correspondence.
• Case File Maintenance: Organize and update criminal and traffic case files. This includes entering data into the court's management system, docketing case activity, and ensuring all records are up-to-date for hearings and court orders.
• Warrant and Probation Monitoring: Monitor court-ordered activities such as warrants, probation conditions, counseling sessions, and other legal requirements. Ensure that all relevant parties comply with the court’s mandates.
• Financial Transactions: Process payments for fines and other fees. This includes handling payments in person, by mail, and over the phone. Maintain accurate records of payments and provide receipts to defendants.
• Conflict Management: Engage with defendants, some of whom may be upset or difficult to manage. Handle these situations with tact and professionalism, diffusing conflicts when possible.
• Administrative Support: Provide general administrative support to the court, including filing, scanning, and organizing records.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None 

Requirements

• Basic knowledge of legal terminology and court procedures.
• Strong organizational skills and attention to detail.
• Ability to work well under pressure and manage multiple tasks.
• Proficiency in computer usage, particularly in word processing and case management systems.
• Excellent customer service and communication skills.

Education and/or Experience

• High school diploma or equivalent. 
• Associate's degree in criminal justice, public administration, or related field is preferred.

Language Skills

• Must be able to communicate effectively in English both verbally and in writing.
• Bi-lingual in Spanish preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Not applicable.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use hands and fingers; reach with hands and arms; and talk or hear. 
• The employee is required to stand, walk, sit and perform duties involving repetition.  
• The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

• Indoor environment. 
• Light physical effort in an office setting. 
• Considerable exposure to stress as a result of the high volume of inputting data from citations and from other sources of court paperwork. 
• Stress is also involved in dealing with the public who are at times angry and hostile. 
• Occasional unconventional hours as required. 

If you are reading this and hesitating to click "apply" because you do not check every box in the posting, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.