Assistant Controller

Description

Assistant Controller

Department: Accounting

Reports to: Corporate Controller

FLSA Status: Exempt

Location: CV HQ, Los Angeles, CA 

Work Schedule: Hybrid-3 days in office, 2 days remote

About Clare V. 

Founded in 2008 by Clare Vivier, Clare V. is dedicated to making beautiful, chic, functional, and fun products. We make bags, accessories, clothing, and jewelry and are committed to creating a kind, collaborative workplace and building a business committed to positive change. We love to work with smart, talented people from diverse backgrounds. We are based in the Atwater Village area of Los Angeles. 

Overview:

Assistant Controller oversees all aspects of the month-end close process, including balance sheet account reconciliation review, journal entry review & approval, cross-functional coordination, and financial reporting and analysis. This role is responsible for maintaining (and supporting) the accuracy and integrity of financial records and ensuring the timely completion of the month-end close process. This role will have two direct reports and is required to be at the office for a minimum of three days a week. 

Position Responsibilities:

• Establish and enhance departmental structure, policies, standard operating procedures, and reporting deadlines.
• Lead and oversee the monthly, quarterly, and annual closing processes to ensure accuracy and timeliness.
• Review and approve staff journal entries, account reconciliations, and ad-hoc submissions prepared by staff.
• Prepare journal entries, account reconciliations, and variance analysis for a variety of locations.
• Collaborate with the NetSuite support team to identify, communicate, and resolve data migration and data processing issues.
• Oversee the closure of open purchase orders in NetSuite and the reclassification of vendor prepayments upon receipt of corresponding purchase orders.
• Support in the weekly Accounts Payable review and payment processing of invoices.
• Help review budget to actual variances analysis to provide explanations toward any fluctuations for a variety of locations.  
• Develop and/or improve cross-functional workflows to improve operational and reporting efficiency.
• Prepare standard operating procedure documentation for various accounting functions.
• Manage and coach staff accountants in completing the monthly close process on a timeline basis, reviewing for accuracy.  
• Complete ad hoc reporting tasks as needed.
• Support in reviewing and identifying any issues regarding the cash application processes between NetSuite and Shopify POS to ensure completeness, accuracy, and timely posting of invoice related transactions.

Requirements

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field 
• Minimum 8+ years of progressive accounting experience, including financial reporting and month-end close 
• At least 2 years of extensive experience with NetSuite (particularly in purchase order management).
• Experience with Shopify POS.
• Must have at least 2 years of managerial experience.
• Extensive knowledge of U.S. generally accepted accounting principles (GAAP) and significant experience in preparation of periodic financial reporting packages.
• Experience in the management of teams including all aspects of coaching, mentoring and providing verbal and written feedback.
• Prior experience in preparation and/or review of periodic journal entries, balance sheet reconciliations, accruals.
• Detail oriented with strong organization skills.

Physical Requirements:

• Ability to remain in a stationary position (sitting or standing) for extended periods while working at a computer 
• Frequent use of hands and fingers to operate a computer, keyboard, and other office equipment 
• Ability to communicate clearly and effectively in person, via phone, and video conferencing 
• Occasionally move or lift office materials up to 15 pounds (e.g., files, boxes, or equipment) 
• Ability to navigate an office environment and attend in-person meetings as required 

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the role.

Additional Information:

• This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all duties and responsibilities
• Responsibilities may change based on business needs

 Compensation & Perks:

Annual salary range of $140K -  $165K, along with annual cost-of-living increases, end-of -year bonus opportunities, and generous employee discounts. Plus, enjoy bi-annual product credits to keep you connected with the brand. 

Studio Life & Culture: 

This position is based out of our Studio Offices, located in one of L.A.’s most vibrant and creative neighborhoods–known for its arts scene, local cafes, and laid-back riverside charm. 

For our studio-based team members, we foster a work environment that supports creativity, connection, and community. Perks include:

• A fully stocked kitchen with healthy snacks and beverages
• Monthly catered lunches to bring the team together
• Quarterly team-building events, including meaningful volunteer outing throughout the Los Angeles community

Comprehensive Benefits Package:

We Care about your total well-being—both inside and outside of work. Our benefits include:

• Medical, dental, and vision insurance to keep you and your family covered
• Life and Long-term disability insurance for peace of mind
• Paid vacation, personal days, and sick time to help you recharge
• MetLife ancillary plans for added protection and flexibility
• Employee Assistance Program (EAP) offering confidential support for life's challenges
• 401(k) with company match to help you build a strong financial future

Clare V. is committed to creating an inclusive environment for all employees and welcomes applicants from all backgrounds to apply. We believe that diverse perspectives make for stronger teams and better ideas. We’re proud to be an Equal Opportunity Employer and are committed to creating an inclusive, respectful workplace where everyone can thrive.

In compliance with applicable federal, state, and local laws–including the California Fair Employment and Housing Act (FEHA)--we do not discriminate based on race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, age, disability (physical or mental), medical condition, genetic information, marital status, military or veteran status, or any other protected characteristic.

We are also committed to providing reasonable accommodations to applicants with disabilities. If you need support during the application process, please contact us at alysadearborn@clarev.com. 

Notice to California applicants: https://privacy.clarev.com/job-applicant-privacy-notice