HR & Office Administrator

Description

At CyberMaxx, we believe it is our duty to defend against those committed to wide-scale societal disruption through cyberattacks. 

We help our customers reduce risk by tightly integrating MDR with offensive security, threat hunting, security research, and digital forensics and incident response (DFIR) to continually adapt to new and evolving threats. Our modern MDR (Managed Detection & Response) approach is tailored to the unique characteristics and risk factors of each customer, enabling us to take full ownership of the response process and, optionally, manage key security controls. By thinking like an adversary and defending like a guardian, we help our customers stay a step ahead of threat actors.  

At CyberMaxx, we value humility, transparency, intellectual curiosity, and a customer first approach. 

The HR & Office Administrator is a highly organized, service-oriented team member who plays a vital role in supporting both our HR (People) and Office Operations functions. This individual ensures smooth day-to-day workflows across employee experience, recruiting coordination, payroll support, and general office management. 

You’ll wear many hats—from coordinating new hire onboarding and supporting payroll processes to planning team events and managing office logistics. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and is passionate about contributing to a positive workplace culture. 

Key Responsibilities: 

People (HR/Recruiting/Payroll)  ~42% 

• Coordinate candidate scheduling and assist with tech screeners and recruiting communications. 
• Facilitate new hire onboarding (prepare badges, office tours, orientation emails, sign-ups, etc.). 
• Assist with payroll processes and invoice auditing in collaboration with HR and Finance. 
• Draft and distribute HR communications (e.g., announcements, workflows, surveys). 
• Maintain and support employee lifecycle documentation and systems. 

Office Operations ~36% 

• Must be able to safely lift, carry, push, or pull objects weighing up to 35 pounds without assistance.
• Maintain a clean, well-stocked, and organized office environment (including small repairs, restocking, mail handling, and visitor prep). 
• Order supplies, meals, snacks, and beverages as needed. 
• Coordinate logistics for team events, office visits, and group travel. 
• Support contractor coordination for office services or repairs. 
• Plan and support in-office experiences that reflect our culture and brand. 

Administrative & Cross-Functional Support  ~22% 

• Prepare and distribute SOC case reports and assist in related operational tasks. 
• Provide assistance for cross-team projects and platform-related coordination. 
• Attend internal meetings and track action items as needed. 
• Support ad hoc needs from executive leadership or operations team.  

Qualifications: 

• Must be able to safely lift, carry, push, or pull objects weighing up to 35 pounds without assistance.
• 2+ years of experience in a people operations, office coordination, or administrative support role. 
• Strong attention to detail and ability to juggle multiple tasks and deadlines. 
• Clear written and verbal communication skills. 
• Comfortable working with confidential information and handling it with discretion. 
• Proactive, solutions-oriented mindset. 
• Experience with HRIS systems, payroll tools, or applicant tracking systems (ATS) is a plus. 

Some Of What We Offer: 

• Flexible Paid Time Off 
• 401k with a company match 
• Medical, Dental and Vision Coverage 
• Voluntary Short Term and Long-Term Disability 
• Employee Assistance Program with Mental Health Supplement 
• Voluntary Basic, Accidental, and other ancillary life insurance 
• Health Savings Account Contribution (with selection of a HDHP) 

CyberMaxx will consider all qualified applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran or military status, age, genetic information, or other characteristics protected by federal, state, or local applicable law.