2-5

Records Specialist, M - F 8:00 AM - 5:00 PM

4/23/2026

The Records Specialist is responsible for maintaining trainee records and ensuring compliance with DOL rules and CSD policies. Duties include scanning documentation, entering data, preparing folders, and assisting with student accountability.

Salary

19.71 - 19.72 USD

Working Hours

40 hours/week

Company Size

1,001-5,000 employees

Language

English

Visa Sponsorship

About The Company

At Career Systems, we’re about changing lives. For more than 50 years, we’ve impacted over 50,000 students seeking to elevate themselves through education, career training, and sustainable, independent living. We train and teach our students not only the career they discover is their calling, but also the confidence, character, and life skills they need for a lifetime of achievement and success.

About the Role

Description

Job Summary: Responsible for the maintenance of trainee records and provides reports in accordance with DOL rules and regulations and CSD policies.

Duties/Responsibilities:

Supports the Career Development Services System (CDSS) as it relates to individual position, department and overall Center goals.
Prepares folders for new arrivals in accordance with current center procedures.
Maintains accurate files for all trainees by scanning documentation into the E-folder and filing required documentation into files.
Returns “no show” and withdrawn folders to Employability Assurance.
Enters routine information in the computer daily as it relates to trainee activities.
Assists with maintaining accurate student accountability.
Answers routine questions regarding trainees’ leave time, transportation, arrival, etc.
Perform audits as assigned by the Records and Data Integrity Manager.
Attends scheduled center meetings and trainings.
All other duties as assigned.

Requirements

Qualifications:

Minimum: High school graduate or equivalent. Two years related experience to include exposure to record keeping, data entry, etc.

Preferred: Advanced business college coursework.

Knowledge: Ability to proficiently operate a personal computer. Working knowledge of word processing and math spreadsheet software applications. Good organizational skills. Excellent communication skills, both oral and written. Aptitude for mathematical computation. Thorough knowledge of office procedures; ability to perform without immediate and constant supervision. Ability to proofread and correct grammatical, punctuation and spelling errors. Must obtain and maintain CPR/First Aid Certification.

Physical Requirements:

Frequently

Sitting

Seeing

Hearing

Speaking

Occasionally

Standing

Walking

Bending

Stooping

Squatting

Flexibility

Seldom

Climbing

Lifting 50 pounds

Carrying

Kneeling

Pushing/Pulling

Running

Driving

Environmental Demands:

Equipment: Ability to operate office equipment

Work Alone: Occasionally works alone

Work With Others: 85% of time spent working and interacting with team and other departments

Reading: Ability to read at a college level

Writing: Ability to write at a college level

Key Skills

Data entryRecord keepingOffice proceduresWord processingSpreadsheet softwareOrganizational skillsCommunication skillsMathematical computationProofreadingComputer proficiencyCPR certificationFirst aid certificationDocumentation managementFile maintenance