Camp Administrator

Description

JOB SUMMARY: The Camp Administrator plans, directs, and coordinates customer-facing activities such as billeting and invoicing, and provides internal support for the Sag River Living Facility. 

Essential Functions:

Key Responsibilities:

· Supports the Camp Manager and provides excellent customer service to guests staying at Sag River Camp. 

· Provide friendly, professional service to clients. 

· Completes billeting activities and requirements and disseminates reports daily.

· Conducts month-end preparations for invoicing to clients, including receiving pre-approvals from clients and coordination with corporate finance functions for invoicing.

· Provides rates that are approved by either the Camp Manager or President to clients.

· Engage in business development activities to persuade new clients to stay at Sag River.

· Coordinate activities to oversee proper, safety and cleanliness standards are adhered to.

· Perform invoice audits of third-party subcontractors and vendors, ensuring efficient operations.

· Receive and make operational recommendations based upon client feedback at camp.

· Create and maintain strong working relationships with clients at Sag River Camp. 

· Direct sub-contractor employees to ensure the proper inventory of supplies for living quarters and OC service contractors.

· Assist Camp Manager to ensure service orders for living quarters are completed in a timely manner.

· Assist Camp Manager on month end closing with accurate invoicing information, and back office support when/as needed.

· Create and maintain inventory ordering and associated controls at internal commissary in the camp.

· Supports the corporate Safety Plan through personal involvement in all aspects of safety pertaining to daily operations.

· Accomplishing all assigned duties and responsibilities in accordance with corporate policies and procedures, and applicable local, state, and federal laws and regulations.

· Coordinate special projects as directed by the President or Camp Manager.

· Ensure compliance of all work-related activities in a fair, ethical, and consistent manner.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

Requirements

KNOWLEDGE, SKILLS, & ABILITIES:

· Ability to manage personnel check-in/check-out processes

· Strong document control and recordkeeping capabilities

· Ability to manage confidential personnel and client information

· Strong written and verbal communication skills

· Travel booking and coordination 

· Support coordination of crew changes and mobilization planning

· Track and communicate headcount changes to catering, housekeeping, and operations

· Assist with visitor processing and orientation coordination

· Coordinate meeting schedules, safety meetings, and camp communications

· Audit invoices from vendors as needed

· Assist with purchase requisitions and purchase orders

· Track camp consumables and office supplies

· Coordinate vendor deliveries and shipment tracking

· Support cost tracking and invoice reconciliation

· Support client reporting requirements

· Act as primary administrative point of contact for camp operations, and client representatives

· Assist with camp announcements and bulletins

QUALIFICATIONS:

· Strong administrative and coordination experience supporting remote camp operations

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and reporting tools

· Experience performing billeting and maintaining camp rosters, room assignments, and bed tracking

· Experience working in remote or rotational work environments

· Previous experience in remote man camp, oil & gas, mining, or construction camps

· Experience with camp management and billeting

· Experience with timekeeping systems 

· Understanding of remote logistics and supply chain constraints

· Experience supporting 300+ person camp populations

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment requires a high degree of efficient and effective performance.

PREFERENCE STATEMENT:

Preference will be given to Sitnasuak Shareholders and their descendants and spouses, and to Shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i).

Additionally, the Company's policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, the Company’s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.