Facilities Manager

Description

SUMMARY

The Facilities Manager maintains and oversees multiple parish grounds, buildings, and equipment to ensure that a workspace is safe and functional. Their duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations and coordinating renovations and updates.

The Diocese of Orlando four core values lay the foundation for the work performed by employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
2. Respect: Affirming each person’s God-given dignity and uniqueness.
3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Areas of Responsibility

1. Portfolio Oversight

• Management of all systems, structures, and aesthetics for the following locations:
• Main Campus: The Church (Bldg 1), Family Life Center & Admin Offices (Bldg 2), Maintenance Building (Bldg 3), and Parish Rectory (Bldg 4).
• Off-Site Locations: Our Mother’s Thrift Store, Our Mother’s Food Pantry, and Our Mother’s Outreach.

2. Team Leadership & Supervision

• Provide high-level direction to the Environmental Manager/Project Manager to ensure custodial and landscaping standards are met.
• Directly supervise the Maintenance Team to prioritize work orders, preventative maintenance, and emergency repairs.
• Oversee Logistics/Delivery operations to ensure efficient movement of goods between the parish, outreach sites, and customers.
• Support the AV/IT Technician in maintaining campus-wide connectivity and high-quality liturgical production.

3. Operations & Project Management

• Preventative Maintenance: Develop and execute a master schedule for HVAC, plumbing, electrical, and roofing systems.
• Vendor Management: Source, negotiate, and oversee third-party contractors for specialized repairs or major renovations in cooperation of the Environmental Manager/Project Manager.
• Budgeting: Manage the facilities budget, track expenses, and provide input for 5-year capital improvement plans.
• Safety & Compliance: Ensure all buildings meet fire codes, ADA requirements, and OSHA safety standards.

4. Logistics & Outreach Support

• Coordinate with the Outreach Manager and Thrift Store, Outreach and Food Pantry Coordinators to ensure their physical facility needs are met.
• Ensure the truck and delivery team are operating safely and meeting the scheduling needs of the outreach programs.

Organizational Structure

Directly manage a diverse team and oversee a tiered supervisory structure:

• Direct Reports:
  • Environmental Manager (Who directly supervises the Custodial and Grounds Maintenance Teams).
  • Facilities Maintenance Team (Skilled trades and general repair).
  • AV/IT Technician (Technology systems and sanctuary audio/visual).
  • Logistics Team (Truck Driver and Delivery Assistant).

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese.

EDUCATION and/or EXPERIENCE

Prefer a Bachelor of Arts or Science in Facilities Management, Architecture, Engineering, Business Administration or related field, or 5-10 years experience in the field of Facilities Management, and 5-10 years management experience will qualify a person to serve in this position. Requires knowledge of landscaping, heating, ventilating, air-conditioning systems, refrigeration, electrical, lighting, plumbing, carpentry, painting, and other generally understood maintenance skills. Familiarity with and appreciation for city and state building codes, OSHA requirements, and ADA laws. Demonstrated proficiency in supervising and motivating subordinates.

OTHER SKILLS and ABILITIES

• Commitment to excellence and high standards.
• Strong communication organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow, handling multiple projects and meeting deadlines.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Ability to understand any and all safety requirements and cautions.
• Working knowledge of spreadsheet programs for budgeting. 
• Ability to perform physical labor.
• Ability to keep written records of work performed, supplies, equipment and purchases.
• Possess valid Florida driver’s license and maintain an acceptable driving record.
• Work extra hours and be on call for holidays and emergencies as needed.

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. 

PHYSICAL and SENSORY REQUIREMENTS

Ability to climb a ladder to height of 35 feet and use scaffolds. Ability to lift, push, and/or pull 50 pounds, bend, stoop, squat, lean, reach, crawl, stretch, and stand for long periods of time. Be able to perform all the tasks required of maintenance staff. Work inside and outside of buildings. Work in well lighted and ventilated areas, hot and cold temperatures, and dark and tight quarters. Ability to work with minimal supervision as well as in a team environment. 

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.