Administrative Coordinator

What You’ll Do

• Act as the primary administrative support for the Language and Cultural Affairs Department.
• Provide reception and front‑desk services, including responding to incoming calls, emails, visitors, and general inquiries.
• Coordinate and support the flow of information between team members, leadership, and stakeholders.
• Receive and prioritize administrative requests from team members based on urgency and operational needs.
• Maintain accurate and up‑to‑date filing systems, including departmental and confidential records.
• Support department scheduling by booking meeting spaces, completing booking forms, and maintaining calendars.
• Prepare meeting materials and take meeting minutes as required.
• Process administrative transactions such as purchase orders, cheque requisitions, and timekeeping records.
• Track, maintain, and order office supplies and department inventory.
• Organize and coordinate daily programs and departmental activities.
• Ensure accurate program and client records are maintained in accordance with policies and procedures.
• Contribute collaboratively as a member of the Language and Cultural Affairs team to support departmental goals.

What We’re Looking For

• Diploma in Office Management, Administration, Business Administration, or a related field; a Bachelor’s degree is an asset.
• 2–3 years of directly related experience in office administration, coordination, reception, and team support.
• Intermediate proficiency using Microsoft Office and Microsoft Outlook (email and scheduling), and internet‑based tools.
• Experience maintaining filing systems and working with large computerized databases (experience with JD Edwards is an asset).
• Experience working in a First Nations environment is preferred.
• Strong organizational, time‑management, and multitasking skills.
• Professional, adaptable communication style with strong interpersonal skills.
• High emotional intelligence, patience, integrity, and discretion when handling confidential information.
• Ability to remain composed and effective in a busy, front‑facing environment.
• Team‑oriented, reliable, and approachable attitude.
• Valid BC Driver’s License (Class 4 or 5; Class 7N may be considered).
• Access to a reliable vehicle and current auto insurance (or regular access to a vehicle as required).
• Ability to work evenings and weekends as required, occasionally with limited notice.

Why Work With Us

• Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging)
• Professional Growth – We invest in our people with training, mentorship, and career development 
• Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh (guiding through teachings), wenáxws (respect) and inclusivity.

As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.

Salary: $46,883 - $66,000

Candidates are typically offered compensation between the beginning to the midpoint of the range. We are committed to providing a fair and equitable package that reflects the value an individual brings to the organization.

Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.

Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose