Specialist HRBP

Key Responsibilities
1. HR Documentation & Communication
•    Prepare, issue, and track HR letters such as but not limited to: 
o    FNL/TNL (Job Abandonment notices)
o    Disciplinary action notices
•    Ensure accuracy, proper formatting, and timely dissemination of all HR communications.
•    Maintain secure and confidential records of all employee-related documents.

2. Administrative & Support Functions
•    Assist in filing, scanning, organizing, and updating employee records—both digital and physical.
•    Coordinate with various HR units (HRBP, Recruitment, Compensation & Benefits, and etc.) regarding document requests.
•    Handle scheduling and preparation of materials for HR engagement activities. Participates and implement, if necessary, all HR championed activities.

3. Data Management & Reporting
•    Update HR trackers, logs, and databases to ensure accuracy and completeness.
•    Assist in preparing routine HR reports, summaries, and documentation metrics.

4. Employee Support
•    Respond to employee queries regarding HR documents, processes, and timelines.
•    Responsible for ensuring that HR sends out prompt and efficient feedback regarding matters that are brought to HR’s attention.
•    Provide courteous and timely assistance to internal stakeholders while maintaining professionalism and confidentiality.

5. Employee Relations
•    Responsible for handling grievances and other employee concerns that is posted to HR’s attention.
•    Gather facts, reviews Citations and Disciplinary Actions and make recommendations.
•    Responsible for preparing weekly attrition report and analysis.
•    Responsible for conducting exit interview on 90% of Voluntary Attrition.
•    Collaborate with colleagues in the human resources department to develop policies, programs, and solutions
•    Ensure regulatory compliance with legal requirements pertinent to the day-to-day management of employees; collaborate with the legal department when necessary

6. General Responsibilities
•    Protects the organization’s assets thru upholding the principles of the Quality Information Security Management System. 
•    Reports Information Security related incidents without any delay to the right authority. Example: All information related incidents, losses, weaknesses and software/hardware malfunctions, breaches of confidentiality. 
•    Actively participates during training, orientation and awareness programs pertaining to QISMS.
•    May perform other functions or responsibilities that fall within the department’s scope of support, as necessary.
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Qualifications
•    Bachelor’s degree in Human Resources, Psychology, Business Administration, or any related field.
•    Previous experience in human resources, professional development and training, or employee relations a plus.
•    Strong attention to detail, organization, and document accuracy.
•    Excellent written and verbal communication skills.
•    Proficiency in MS Office 
•    Ability to maintain confidentiality and handle sensitive information appropriately.
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Key Competencies
•    Strong administrative and multitasking skills
•    Time management and prioritization
•    Process orientation and accuracy
•    Able to work well with members of the division to be able to initiate and promote process improvement. 
•    Able to address issues and concerns related to Human Resources and/or operations of the company.
•    Able to gain better understanding of HR processes and services.
•    Use sound judgement and perform independently. 
•    Maintain good ethics and standards of conduct while attempting to build strategic business relationships with stakeholders.
•    Ability to understand comprehensive information. 
•    Able to deal with confidential information/documents with integrity and care.
•    Able to establish, implement and continuously improve the quality information security policies assigned to him / her.