Mock HR Position for TRAINING PURPOSES ONLY

HR Generalist

 Position Details:

Job Overview:

The HR Generalist works in partnership with the Executive Director of HR and other HR team members to create and execute work around organizational development, employee onboarding, training and development, performance management, and employee engagement, talent acquisition, compensation and benefits and employee satisfaction. The role will ensure compliance processes and legal compliance are followed across all accountability areas. This position will collaborate with all levels of the organization to develop and strengthen the employee experience and build the capacity of ATD by supporting team supervisors and staff to ensure proper structure and organizational support for onboarding, training, performance, employee benefits, wellness, compensation, recruitment/talent acquisition and compliance. 

Duties and Responsibilities:

Total Rewards (Benefits, Payroll, Wellness) 

• Monitors employee eligibility for benefits plans, reviews benefits with employees and processes enrollment, cancellations, or changes.  
  • Coordinates health, life and disability insurance enrollments and terminations and communicates with service providers concerning routine administration of programs.  
  • Assists with managing annual open enrollment communications and election process.  
  • Maintains and distributes list of new and cancelled employees under each benefit plan. 
  • Verifies benefit billing accuracy and processes for payment.  
  • Resolves discrepancies with TPAs, benefit carriers, payroll as needed.  
  • Strives to ensure employee understanding of benefits programs by regularly generating communication with employees.  
  • Maintains HRIS, personnel files, and provides management reports as requested.  
  • Ensures proper processing and audit of payroll deductions for taxes, benefits, and other deductions.  
  • Submits HR and payroll changes to Finance team on a timely basis.  
  • Assists employees with initial 401(k) enrollment, loans, contribution changes, and send any compliance notifications.  
  • Administers ATD HRA program including initial enrollment and employee questions. 
  • Reviews and implements ATD’s wellness activity calendar, including coordinating the ATD staff newsletter.   
  • Works with the Finance and the HR team to implement any yearly salary adjustments. 
  • Works with the finance team to ensure all workers are covered by workers' compensation plans. 

Organizational Development 

• Designs and implements developmental initiatives, action plans, programs, and training recommendations. 
• Coaches staff and creates training pathways for staff around professional development.
• In partnership with the HR team, develops, coordinates, and facilitates individual or group training that furthers organizational strategic goals. 
• Supports bridging equity and competencies into all positions across the organization.  
• Integrates competencies into HR systems – including recruitment, performance management, leadership development, and performance conversations. 
• Ensures smooth running performance and talent management across the organization. 
• Continuously develops updated training content for both new hires and tenured staff. 
• Assists in employee engagement and satisfaction initiatives including survey implementation and analysis.  

Talent Acquisition 

• Works closely with management to ensure that outreach and recruitment are aligned with the organization’s racial, equity, diversity, and inclusion (REDI) goals. 
• Maintains a list of interview protocols, materials, hiring and exit manual. 
• Sits in on interviews as an HR representative. 
• Assists coaching team with any necessary support for coach recruitment. 
• Recruits interns for ATD and works with leaders to ensure all interns are onboarded and supported.  
• Creates and sends out offer letters to candidates. 
• Assists hiring managers in obtaining references for finalist candidates.  

Onboarding

• Runs background checks on candidates following job offer.  
• Ensures completion of pre-onboarding paperwork and incoming staff set up with internal checklist. 
• Orients new employees to work/office with an initial orientation session on day one of work.  
• With the help of supervisors, creates onboarding plans for new staff and schedule appropriate 1:1s. 
• Ensures new staff have completed the required training, including the onboarding module, within the appropriate time.  
• Maintains buddy system documentation and assist in assigning a new buddy to each new hire.  
• Sends onboarding survey, 30 and 90 days after hire to each new staff, as well as performs mid-year and end of the year check-ins.  
• Works with supervisors to make sure employees have 30/60/90-day goals.  
• Maintains employee onboarding and exit checklist and work cross-functionally to ensure each employee is being onboarded and checked out properly upon exit.  
• Ensures 90-day evaluation for new staff. 

Human Resource Support 

• Participates in internal workgroups and committees. 
• Reviews all policies and practices through the lens of compliance.  
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in Human Resources.   
• Ensures ATD follows all applicable regulations governing employees (including without limitation the American with Disabilities Act, Family and Medical Leave Act, Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act, OSHA requirements) with respect to posters, notices, announcements, and any other matter concerning compliance. 
• Recommends new approaches, policies, and procedures to continually improve efficiency of the department and services provided.   
• Supports and assists in the planning and coordination of ATD employee recognition programs and special events. 
• Runs and distributes reports and HR related metrics.
• Performs other duties as assigned. 

CEO Support

• Provides back up to the Executive Assistant to the President and CEO when the Executive Assistant is on leave or as otherwise required. 

Knowledge/Skills/Abilities:  

• Models and inspires accountability: Inspires and motivates others to act and meet goals.  
• Has a coach and learning mentality: Helps others grow and uses coaching, training, and feedback to develop others and support problem-solving.  
• Detail-oriented and with demonstrated ability to analyze, produce, and present relevant information. 
• Able to work in a collaborative, hybrid work environment. 
• Strong organizational skills. 
• Ability to diplomatically interact with employees on all levels in a professional manner. 
• Ability to resolve complex issues and prioritize tasks. 
• Excellent written and verbal communication skills. 
• Excellent customer service skills. 
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefit programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers’ compensation and DOL requirements. 

Qualifications/Experience: 

• Bachelor’s degree and at least three (3) years of experience or seven (7) years of direct HR experience in various functional areas at a specialist or generalist level preferred. 
• PHR certification and/or SHRM-CP preferred. 
• Experience with relevant legal requirements in relation to employment law and its application to the department’s day-to-day work, company policy documentation, and staff welfare. 
• Experience in developing training and coaching for staff is preferred. 
• Experience with integrating Diversity, Equity, Inclusion and Belonging into functional work.  

Core Competencies:

Collaboration: Demonstrates respect, humility, and willingness to collaborate when seeking to understand others and making decisions. 

Equity Mindset: Demonstrates capacity to recognize and address racialized structures, policies, and practices that produce and sustain racial inequities. 

Learning Orientation: Embraces challenges, new ideas and different perspectives as an opportunity to learn; continually seeks out and applies new learning to activate change or improvements. 

Systems Thinking: Defines the system and one’s role in the system. Sees relationships and the dynamic elements of the holistic system and executes work accordingly. Influences the system and maps connections to ATD’s external landscape.

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. 

Equal Opportunity Employer:

Achieving the Dream is committed to creating and maintaining a diverse work environment. Employment policies and decisions are based upon merit, qualifications, performance, and business needs.  All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth, or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally- protected genetic information, marital status, veteran status, or sexual orientation.