Human Resources Administrative Assistant

Human Resources Administrative Assistant

Who We Are

ACC is one of the nation’s largest open-admission animal shelters, whose mission is to End Animal Homelessness in NYC. We touch the lives of nearly 20,000 animals each year. ACC is more than an animal shelter; we are a resource to the community, always seeking ways to keep the human-animal bond intact. With a 90% placement rate, our progressive, life-saving initiatives contribute to the successful placement of our animals.

We strive to find loving homes for homeless and abandoned cats, dogs, guinea pigs and rabbits, both by adopting animals directly to the public and by partnering with more than 200 dedicated animal placement organizations (our New Hope partners). We also help keep NYC communities safe and rescue animals in need, responding to emergencies that involve animals as well as keeping our doors open 24/7 for people and animals in need.

Summary

The Human Resources Administrative Assistant is responsible for supporting and facilitating multiple administrative functions of the HR department. This role will help maintain employee files, workers compensation, compliance, maintaining spreadsheets. This is an excellent opportunity for a candidate looking to get their start in the human resources field and gain hands on experience across various HR functions.

Required Qualifications:                                    

• High School Diploma or GED Required; Bachelor’s degree in Human Resources Management, Business, ora related field preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) required.
• Maintains a high degree of confidentiality and diplomacy at all times.
• Strong interpersonal skills with a customer service-oriented approach.
• Must be forward thinking and anticipates challenges.
• Organized and detail oriented.

Benefits

Part Time employees are not eligible for vacation time or personal leave.

Essential Job Functions:

• Provide overall general administrative support for the Human Resources Department.
• Ensure HRIS system is up to date with necessary information and conduct routine audits based on established guidelines to ensure compliance.
• Manage all aspects of workers compensation including preparing reports, claims, and notifying insurance of all employee injuries. The Human Resource Administrative Assistant is responsible for maintaining OSHA Logs and completing workers compensation forms as well as supporting staff with their claims and providing guidance as needed.

Other Responsibilities:

• Maintain and file HR documents into employee files.
• Support ACC Staff by responding to employee inquiries and requests including but not limited to ADP password resets and troubleshooting, and completion of employment verifications as needed.
• Maintain accurate emergency contact records and distributes updated lists to directors.
• Monitors employee introductory/probationary timelines.
• Create and maintain HR spreadsheets on various metrics including staffing levels, turnover, injury, and uniform inventory.
• Manage outreach to employees by sending thoughtful and well-timed cards for personal and professional milestones including work anniversaries, maternity leave, and bereavement.
• Complete other duties as assigned by Supervisor.

Work Environment

At ACC it's all hands-on deck. We work together as a team, which means you may be asked to help with tasks that involve working outside in all sorts of weather. As a busy animal shelter in one of the biggest cities in the world it can get noisy inside. Employees should have the ability to remain calm yet professional in stressful situations involving animals and/or members of the public. ACC houses hundreds of animals in its facilities at any given time and with that comes fur, odors and other airborne particles in abundance. 

This role will be 3 days a week. Tuesdays and Wednesdays at our Headquarters location and one remote day.

Reports To: Human Resource Coordinator

Overtime: This is a non-union position and is eligible for overtime.