Administrative Assistant
4/30/2026
The Administrative Assistant will manage executive schedules, coordinate travel arrangements, and handle various office support tasks to ensure productive operations. They are responsible for preparing business documents, greeting visitors, and maintaining office supplies and logs.
Working Hours
40 hours/week
Company Size
5,001-10,000 employees
Language
English
Visa Sponsorship
No
Join a Team That’s Passionate About Making Lives Better!
At Bill Gosling Outsourcing, we believe that success starts with an amazing team. We are a global leader in outsourcing solutions, we focus on making lives better, one connection at a time. We provide tailored solutions to businesses around the globe, specializing in customer care, sales, and financial services. We’re looking for enthusiastic, driven individuals to join our dynamic work environment where fun meets results!
The Administrative Assistant will provide support to managers, other employees, clients and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.What You'll Do:
Manage/coordinate schedule of Executives/Senior Management
Preparation and submission of expense reports
Preparation of business documents including confidential correspondence, memoranda, contracts and proposals
Collect and distribute electronic, written and verbal information, internally and externally, on behalf of the SVP/President/CEO
Preparation of conferences, meetings, events, and special project as required
Schedule and attend confidential management meetings, prepare agendas, and transcribe or distribute minutes
Manage corporate driver and coordination of schedule
Manage/coordinate all travel arrangements for clients, Executives and/or Senior Management
Meet/Liaise with individuals and/or groups inside or outside of the organization on behalf of the SVP/President/CEO
Greeting guests and providing a good first impression of the business
Updating information in ALLTRAC, as required
Uploading correspondence to Webdocs
Mailing out various correspondences to consumers and vendors.
Process payments received via mail or Paytracs
Activate new-hire/current employee’s access card via fingerprinting process
Distribution of faxes
Ordering and maintenance of office supplies
Escorting vendors/maintenance when on site
Maintaining visitor logs/confidentiality logs
Print documentation when needed
Champion company core values and other company programs
Other duties as assigned
Education
High School Diploma or Equivalent
College diploma
Experience
6 months in an Administrative role
Administrative experience internally or within an external organization
Certificates, Licenses, & Registration
There are no personal certification, licensing, or registration requirements for this job
Why Join Us?
Growth Opportunities: We believe in promoting from within and providing opportunities for career advancement.
Comprehensive Training: We offer extensive paid training to ensure you’re equipped for success.
Team-Oriented Culture: Work in a collaborative, supportive environment with peers who are passionate about what they do.
Diversity & Inclusion: We celebrate the unique perspectives and contributions of all our employees.
Fun Workplace: Join a vibrant team that knows how to have fun! From team engagement activities to social events, we foster a lively and inclusive work environment where you’ll build strong connections.
State-of-the-Art Offices: Work in our modern, well-equipped offices designed to enhance collaboration and productivity.
Rewarding Work: Help businesses grow while making a real difference in people’s lives!
Get to Know Us Better! Follow us to get an insider view of our team in action, our values in motion, and a sneak peek into what makes us an awesome place to work!
Twitter & Instagram: bgocareers
Facebook: Bill Gosling Outsourcing
LinkedIn: Bill Gosling Outsourcing
Website – https://www.billgosling.com/careers
By applying to this position, you acknowledge that you have read and understood Bill Gosling Outsourcing’s privacy policy here- https://www.billgosling.com/privacy-policy and consent to the collection, use, and storage of personal information in accordance with the policy.
At Bill Gosling Outsourcing, we believe that diversity makes us stronger. We welcome applicants from all backgrounds and are committed to creating an inclusive and supportive workplace where everyone can thrive. Regardless of your race, gender, age, ability status, or any other characteristic, you are valued here. If you require accommodations at any stage of the hiring process, we are happy to work with you to ensure you have the support you need – just let us know.
Bill Gosling Outsourcing – Where your career thrives!
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