Executive Assistant

Description

Executive Assistant

 This isn't a scheduling job. It's a strategy job. We're looking for an Executive Assistant who makes two busy executives more effective — every single day. 

ABOUT SIERRA MEADOWS BEHAVIORAL HEALTH

Sierra Meadows Behavioral Health is a mission-driven organization delivering compassionate behavioral health care across multiple outpatient and residential programs in California's Central Valley. We're growing — and our CEO and COO need a high-caliber Executive Assistant who can keep up with the pace, manage complexity, and operate as a true partner to executive leadership.

This is a rare opportunity to work directly alongside the top leadership of a meaningful, expanding healthcare organization. If you thrive in a fast-paced environment, love making order out of complexity, and bring genuine professional polish to everything you do — we'd like to meet you.

WHAT YOU'LL DO

Own Executive Communications

• Manage and respond to email on behalf of the CEO and COO — with good judgment on what gets escalated, delegated, or handled.
• Draft high-level correspondence, internal announcements, partner communications, and executive team materials.
• Prepare briefing documents, talking points, and background materials before key meetings and engagements.
• Be the professional voice of the executive office in all written and verbal interactions.

Manage Calendars & Travel

• Own the calendars of both executives — strategically, not just logistically. Protect their time.
• Coordinate complex scheduling across internal leaders, external partners, and the executive team.
• Arrange executive travel: flights, hotels, ground transportation, and detailed itineraries.
• Anticipate conflicts, resolve them proactively, and keep executives on time and prepared.

Lead & Support Strategic Projects

• Take ownership of special projects assigned by the CEO and COO — build timelines, coordinate stakeholders, track milestones, and report progress.
• Conduct research and synthesize findings into clear, actionable summaries for executive decision-making.
• Prepare materials for executive team meetings, strategic planning sessions, and partner engagements.
• Monitor action items and commitments from executive meetings; make sure nothing falls through the cracks.

Facilitate Meetings & Leadership Alignment 

• Plan and facilitate executive meetings — prepare agendas, capture decisions, and distribute follow-up.
• Ensure the CEO and COO are fully prepared for every engagement.
• Manage cross-departmental information flow and communication as directed.

Stakeholder & Relationship Management

• Build and maintain professional relationships with internal leaders, the HR Director, and external partners on behalf of the executive office.
• Represent the CEO and COO with professionalism and sound judgment in all interactions.
• Coordinate with Directors, Program Managers, and external stakeholders as a trusted proxy for leadership.

Handle Confidential & Sensitive Matters

• Manage sensitive personnel, financial, legal, and strategic information with absolute discretion.
• Assist with sensitive internal matters including HR actions, legal coordination, and other confidential executive matters as directed.
• Maintain organized, secure filing systems for executive-level records and correspondence.

Requirements

WHAT YOU BRING

• 3+ years as an Executive Assistant or in a senior support role to C-suite executives; we care more about what you can do than how long you’ve done it.
• You've managed executive email before — and you know how to draft a reply that sounds like your executive, not yourself.
• Experience supporting strategic projects, not just scheduling.
• Exceptional written communication — polished, professional, and precise.
• Strong business judgment; you can make the right call without being asked.
• High proficiency in Microsoft Office Suite; project management tools are a plus.
• Absolute discretion. This is non-negotiable.
• Calm under pressure; you don't rattle when priorities shift.
• Bachelor's degree required.
• Healthcare or behavioral health experience preferred; not required.
• Valid Driver's License / Clean Driving Record