Human Resource Administrator – Talent Acquisition

Description

POSITION SUMMARY: This HR Administrator serves as the primary driver of recruiting and workforce growth for the organization. Reporting to the Director of Human Resources, this role leads the full-cycle recruitment process — from job posting and sourcing through selection, offer, and onboarding — while also providing broad HR operational support across performance management, employee relations, workers’ compensation, and benefits administration. The ideal candidate is a proactive relationship-builder with a talent for identifying great people, a sharp eye for detail, and the organizational skills to manage multiple HR functions simultaneously.

PRIMARY RESPONSIBILITIES

CORE FOCUS: Full-Cycle Recruitment & Talent Acquisition

• Manage the complete recruitment lifecycle: draft and post job openings, source and screen candidates, coordinate and conduct interviews, perform reference and background checks, and extend offers of employment. 
• Lead new hire onboarding and required paperwork, including offer letters, background and reference checks, I-9 verification, DOT pre-employment drug testing and physicals, and first-day orientation experience. 
• Serve as the primary Point of Contact for candidates and new hires throughout the recruitment and onboarding process, including first-day welcome, new hire paperwork, policy questions, and company procedures.
• Maintain updated and accurate job descriptions for all positions. 
• Partner with hiring managers throughout the selection process, providing guidance on interview best practices, candidate evaluation, and employment law compliance. 
• Develop and execute a proactive recruitment strategy aligned with organizational growth plans and hiring calendars, including career fairs, job boards, community partnerships, and direct outreach. 
• Maintain accurate recruitment, selection, and onboarding records in the HRIS system. 

HR ADMINISTRATION & SUPPORT

Performance & Development:

• Assist in the preparation and implementation of the employee performance review cycle. 
• Maintain evaluation process and notify Managers of upcoming evaluations.
• Maintain training records and materials, coordinating updates or new training when necessary. 
• Assist in the implementation and evaluation of culture initiatives. 
• Assist management with creation and follow up on disciplinary actions and performance plans

Workers’ Compensation 

• Responsible for reporting and maintaining worker’s Compensation claims to third party agencies. 
• Coordinate with employees and managers to implement the company Return-to-Work Program, ensuring compliance with law and regulations. 
• Investigate workplace accident/injuries to help reduce and prevent future incidents. 

Employee Relations

• Assist the Director of Human Resources in implementing company policies and procedures. 
• Serve as the first point of contact for management and employees with employee relations matters, such as fielding inquiries and concerns, and resolving disputes.
• Work directly with first line management to document employee relations issues and recommend corrective action. 
• Ensuring compliance with employment law and regulations. 
• Recognize and escalate matters to upper management where appropriate. 

Departmental and Organizational Support:

• Maintain all applicable Human Resources files within retention guidelines.
• Participate in department and staff meetings/trainings and attend other meetings, trainings, and seminars as directed.
• Administer human resource programs and ensure policy and procedures are followed. 
• Provide HR support to all departments in all locations, including creating company announcements and education, managing HR documents, and coordinating meetings and events.
• Understand and adhere to all applicable Federal and State laws.
• Provide support to department coworkers when requested; these areas of support may include Compensation/Benefits/Safety/HRIS Administration/Employee Recognition. 
• Perform other duties and responsibilities as required to fulfill job function or as assigned. 

Requirements

QUALIFICATIONS | Knowledge, Skills, Abilities

Any combination equivalent to the following education and experience that would provide the necessary knowledge, skills and abilities would qualify. A typical way to obtain the knowledge, skills and abilities would be:

• A degree/certificate in human resource management; business management; organizational psychology, marketing or applicable education. 
• Three - Five (3-5) years’ experience in a HR Generalist capacity, Human Resources function, or focus on full-cycle recruitment.
• Demonstrated experience managing full-cycle recruitment including sourcing, interviewing, offer negotiation, and onboarding; familiarity with applicant tracking systems (ATS) and sourcing platforms (e.g. LinkedIn, Indeed). 
• Relevant professional certifications preferred. (PHR, SHRM-CP, etc.)
• Knowledge of local and federal employment law (including FMLA, ADA, etc.), performance management or conflict resolution. 
• Experience in payroll processing, benefits administration - strong attention to detail with a quality mindset. 
• Experience in Human Resources Information Systems (Paylocity, ADP, Paycom, etc.).
• Skilled in Microsoft Office Suite (Outlook, Excel, Word, Teams)
• High degree of discretion and judgment in confidential matters and information.
• Excellent ability to communicate and build relationships; ensure mutual understanding of expectations and policy. 
• Willingness to collaborate in a team with a result driven approach.
• Ability to communicate the Summit Beverage culture and support an engaged work environment.

Physical and Travel Requirements:

This position will being an office setting. It may require 8-10 hour days, Monday - Friday and flexible or after standard business hours events on occasion.

Seeing: Must be able to read reports and use computer/general office equipment. Must be able to read well enough to interpret documentation. 75 - 100%

Hearing: Must be able to communicate effectively with coworkers and business contacts. 75-100%

Standing/Walking: 0-24%

Sitting at Desk: 75 - 100%

Climbing/Stooping/Kneeling: 0-24%

Lifting/Pushing/Pulling (approx. 20lbs): 0-24%

Grasping/Feeling/Hand Dexterity: 75-100%

Driving & Travel: between warehouse locations/job fairs/conferences/etc. 0-24%