Accounts Payable Manager – Commercial HVAC

Description

Accounts Payable Manager – Commercial HVAC Logan, UT | $70,000–$90,000 DOE | Weekly Pay | 100% Paid Medical | Long-Term Stability

ColdTech Refrigeration is growing and hiring an Accounts Payable Manager for our Logan office.

If you are a hands-on accounting leader who thrives in a fast-paced environment, enjoys building efficient processes, and takes pride in keeping vendors paid accurately and on time, this is an opportunity to join a stable and growing commercial HVAC company that values its people.

In this role, you will oversee the full accounts payable function, manage day-to-day AP operations, lead process improvements, and help ensure financial accuracy across multiple business units.

Why Join ColdTech?

· $70,000–$90,000 annually, depending on experience

· Paid weekly

· 100% company-paid medical insurance (employee coverage)

· Affordable family medical plan options

· 401(k) with industry-leading company match

· Up to 20 days PTO + paid holidays (based on experience)

· Dental, vision, life insurance, and disability coverage

· Stable, growing company with long-term career opportunity

· Supportive leadership team and collaborative culture

What You’ll Do

Accounts Payable

· Review invoices for accuracy, approvals, and supporting documentation

· Manage documentation (ie. Certificate of Insurances) to ensure subcontractor compliance.

· Code invoices to the correct GL accounts and enter into QuickBooks, Service Titan, NetSuite

· Process weekly check runs and electronic vendor payments

· Prioritize invoices based on due dates, terms, and discount opportunities

· Reconcile vendor statements and resolve billing discrepancies

· Audit and process company credit card statements

· Maintain accurate AP files and payment records

· Enter inventory/job cost information into ERP system

· Assist with billing coordination and internal accounting support

Accounts Payable Leadership

· Manage the daily operations of the Accounts Payable department

· Supervise AP staff, assign workloads, and provide training/support

· Ensure invoices are processed accurately and paid on time

· Oversee weekly check runs, ACH payments, and vendor disbursements

· Monitor payment schedules, cash flow timing, and discount opportunities

· Review invoice coding, approvals, and supporting documentation

· Establish and enforce internal controls and approval procedures

Vendor & Reconciliation Management

· Build strong vendor relationships and resolve escalated billing issues

· Reconcile vendor statements and resolve discrepancies promptly

· Maintain accurate AP aging and payment records

· Manage W-9 collection and assist with annual 1099 preparation

Accounting & Process Improvement

· Partner with leadership on month-end close related to AP accruals and reporting

· Reconcile AP subledger to the general ledger

· Identify opportunities to improve workflows, automation, and efficiency

· Maintain organized digital records and documentation compliance

· Assist with ERP system enhancements and AP best practices

Teamwork & Communication

· Collaborate with project managers, operations leaders, and accounting staff

· Communicate professionally with vendors, internal teams, and leadership

· Foster a positive, accountable, solutions-focused environment

What We’re Looking For

Required

· High school diploma or GED (Associate’s or Bachelor’s degree preferred)

· 5+ years of Accounts Payable experience

· 2+ years of AP lead, supervisor, or management experience

· Strong understanding of AP controls, reconciliations, and payment cycles

· Excellent organizational skills and attention to detail

· Strong Excel and Microsoft Office proficiency

· Ability to manage deadlines in a fast-paced environment

· Professional communication and leadership skills

· Ability to handle confidential information appropriately

Preferred

· Experience with NetSuite or similar ERP/accounting software

· Experience in construction, HVAC, mechanical contracting, or service industries

· Multi-entity or multi-location AP experience

· General accounting or month-end close experience

· Bilingual in Spanish

About ColdTech Refrigeration

ColdTech Refrigeration is a leading commercial HVAC and refrigeration service provider across the Intermountain West. We support restaurants, grocery stores, convenience stores, schools, industrial facilities, and other mission-critical operations.

Our people are the reason for our success, and we invest in them accordingly.

If you're looking for a long-term opportunity with strong benefits, stability, and the chance to lead an important accounting function, we’d love to hear from you.